{"id":1081,"date":"2024-08-19T17:56:14","date_gmt":"2024-08-19T21:56:14","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/?post_type=chapter&#038;p=1081"},"modified":"2025-05-20T13:13:13","modified_gmt":"2025-05-20T17:13:13","slug":"word-lists","status":"web-only","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/chapter\/word-lists\/","title":{"raw":"Accessible Lists","rendered":"Accessible Lists"},"content":{"raw":"<img class=\"alignright wp-image-856\" style=\"margin-top: 0\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/Numbered-list-icon-red.png\" alt=\"\" width=\"33\" height=\"120\" \/>Lists are a useful format to organize information in Word documents. Bulleted lists are useful to group items and numbered lists organize instructions and other sequences of information. As lists visually indicate a specific meaning, lists must be created properly to be accessible and to ensure everyone understands the information in your document. Word's Accessibility Assistant does not check lists for accessibility, so this process must be manually done.\r\n<h2>Who benefits from accessible lists<\/h2>\r\nCreating lists using asterisks or dashes will not inform assistive technology that the content is part of a list. A manually created list may look like a list but does not function as a list. It is important that everyone is made aware of the presence of a list and its structure.\r\n\r\nThe following demonstrates screen reader software reading properly and improperly built lists.\r\n\r\nhttps:\/\/mediaspace.langara.ca\/media\/t\/0_wrghe5v2\r\n\r\nProperly formatted lists organize information and make your content accessible.\r\n<ul>\r\n \t<li>Use bullet lists to group items.<\/li>\r\n \t<li>A bullet list is best where the sequence is not important.<\/li>\r\n<\/ul>\r\n<ol>\r\n \t<li>Use numbered lists for items where sequence is important.<\/li>\r\n \t<li>Create a numbered list item by item to show order.<\/li>\r\n<\/ol>\r\n<h2>How to fix it<\/h2>\r\nHow do you know if you have a list or a \u201clist\u201d? Press\u00a0<strong>E<\/strong><b>nter\u00a0<\/b>after the last item. If another bullet or number automatically populates you have a properly built, accessible list.\r\n\r\n[caption id=\"attachment_1401\" align=\"alignnone\" width=\"1122\"]<img class=\"wp-image-1401 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListGif.gif\" alt=\"\" width=\"1122\" height=\"433\" \/> Animation showing an accessible list in Word automatically adding a new bullet point.[\/caption]\r\n\r\nHowever, if a bullet or number does not auto-populate when you press\u00a0<strong>Enter<\/strong>, the list just a series of lines and symbols.\r\n\r\n[caption id=\"attachment_1400\" align=\"alignnone\" width=\"1122\"]<img class=\"wp-image-1400 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListBadGif.gif\" alt=\"\" width=\"1122\" height=\"377\" \/> Animation showing an improperly built list in Word not automatically adding a bullet point.[\/caption]\r\n\r\nUse the list tools to create lists. On the <strong>Home<\/strong> tab, select <strong>Bullets<\/strong>, <strong>Numbering<\/strong>, or\u00a0<strong>Multilevel list.<\/strong>\r\n\r\n<img class=\"alignnone size-full wp-image-1408\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsMenu.png\" alt=\"\" width=\"244\" height=\"124\" \/>\r\n\r\nUse these buttons to start a new list or highlight existing content and select <strong>Bullets<\/strong> or <strong>Numbering<\/strong> to turn the text into a list.\r\n\r\nLearn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-a-bulleted-or-numbered-list-9ff81241-58a8-4d88-8d8c-acab3006a23e\">using lists in Word<\/a>.\r\n<h2>How to prevent it next time<\/h2>\r\nCreate accessible lists using Word's built-in list tools.\r\n\r\n<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\">Define new bullets, numbers, and multilevel lists<\/a> instead of manually creating \"lists.\"\r\n\r\n[caption id=\"attachment_1402\" align=\"alignnone\" width=\"1122\"]<img class=\"wp-image-1402 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsGoodGif.gif\" alt=\"\" width=\"1122\" height=\"367\" \/> Animation of an accessible custom list in Word that uses a square icon in place of a bullet point that auto-populates when a new item is added.[\/caption]\r\n\r\n<div class=\"textbox textbox--key-takeaways\"><header class=\"textbox__header\">\r\n<p class=\"textbox__title\">Next<\/p>\r\n\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nMove to the next page to examine consider <strong>Best Practices for Sharing<\/strong> a Word document\u00a0or <a href=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/chapter\/word-start-here\/#iwantto\"> select the next error you want to fix<\/a>.\r\n\r\n<\/div>\r\n<\/div>","rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-856\" style=\"margin-top: 0\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/Numbered-list-icon-red.png\" alt=\"\" width=\"33\" height=\"120\" \/>Lists are a useful format to organize information in Word documents. Bulleted lists are useful to group items and numbered lists organize instructions and other sequences of information. As lists visually indicate a specific meaning, lists must be created properly to be accessible and to ensure everyone understands the information in your document. Word&#8217;s Accessibility Assistant does not check lists for accessibility, so this process must be manually done.<\/p>\n<h2>Who benefits from accessible lists<\/h2>\n<p>Creating lists using asterisks or dashes will not inform assistive technology that the content is part of a list. A manually created list may look like a list but does not function as a list. It is important that everyone is made aware of the presence of a list and its structure.<\/p>\n<p>The following demonstrates screen reader software reading properly and improperly built lists.<\/p>\n<p><iframe loading=\"lazy\" id=\"kaltura_player\" title=\"Screen reader reading lists and\" src=\"https:\/\/api.ca.kaltura.com\/p\/138\/sp\/13800\/embedIframeJs\/uiconf_id\/23449468\/partner_id\/138?iframeembed=true&#38;playerId=kaltura_player&#38;entry_id=0_wrghe5v2&#38;flashvars[streamerType]=auto&#38;flashvars[localizationCode]=en&#38;flashvars[sideBarContainer.plugin]=true&#38;flashvars[sideBarContainer.position]=left&#38;flashvars[sideBarContainer.clickToClose]=true&#38;flashvars[chapters.plugin]=true&#38;flashvars[chapters.layout]=vertical&#38;flashvars[chapters.thumbnailRotator]=false&#38;flashvars[streamSelector.plugin]=true&#38;flashvars[EmbedPlayer.SpinnerTarget]=videoHolder&#38;flashvars[dualScreen.plugin]=true&#38;flashvars[hotspots.plugin]=1&#38;flashvars[Kaltura.addCrossoriginToIframe]=true&#38;wid=0_mf0w89f4\" width=\"400\" height=\"285\" allowfullscreen=\"allowfullscreen\" sandbox=\"allow-downloads allow-forms allow-same-origin allow-scripts allow-top-navigation allow-pointer-lock allow-popups allow-modals allow-orientation-lock allow-popups-to-escape-sandbox allow-presentation allow-top-navigation-by-user-activation\" frameborder=\"0\"><\/iframe><\/p>\n<p>Properly formatted lists organize information and make your content accessible.<\/p>\n<ul>\n<li>Use bullet lists to group items.<\/li>\n<li>A bullet list is best where the sequence is not important.<\/li>\n<\/ul>\n<ol>\n<li>Use numbered lists for items where sequence is important.<\/li>\n<li>Create a numbered list item by item to show order.<\/li>\n<\/ol>\n<h2>How to fix it<\/h2>\n<p>How do you know if you have a list or a \u201clist\u201d? Press\u00a0<strong>E<\/strong><b>nter\u00a0<\/b>after the last item. If another bullet or number automatically populates you have a properly built, accessible list.<\/p>\n<figure id=\"attachment_1401\" aria-describedby=\"caption-attachment-1401\" style=\"width: 1122px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1401 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListGif.gif\" alt=\"\" width=\"1122\" height=\"433\" \/><figcaption id=\"caption-attachment-1401\" class=\"wp-caption-text\">Animation showing an accessible list in Word automatically adding a new bullet point.<\/figcaption><\/figure>\n<p>However, if a bullet or number does not auto-populate when you press\u00a0<strong>Enter<\/strong>, the list just a series of lines and symbols.<\/p>\n<figure id=\"attachment_1400\" aria-describedby=\"caption-attachment-1400\" style=\"width: 1122px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1400 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListBadGif.gif\" alt=\"\" width=\"1122\" height=\"377\" \/><figcaption id=\"caption-attachment-1400\" class=\"wp-caption-text\">Animation showing an improperly built list in Word not automatically adding a bullet point.<\/figcaption><\/figure>\n<p>Use the list tools to create lists. On the <strong>Home<\/strong> tab, select <strong>Bullets<\/strong>, <strong>Numbering<\/strong>, or\u00a0<strong>Multilevel list.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1408\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsMenu.png\" alt=\"\" width=\"244\" height=\"124\" srcset=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsMenu.png 244w, https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsMenu-65x33.png 65w, https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsMenu-225x114.png 225w\" sizes=\"auto, (max-width: 244px) 100vw, 244px\" \/><\/p>\n<p>Use these buttons to start a new list or highlight existing content and select <strong>Bullets<\/strong> or <strong>Numbering<\/strong> to turn the text into a list.<\/p>\n<p>Learn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-a-bulleted-or-numbered-list-9ff81241-58a8-4d88-8d8c-acab3006a23e\">using lists in Word<\/a>.<\/p>\n<h2>How to prevent it next time<\/h2>\n<p>Create accessible lists using Word&#8217;s built-in list tools.<\/p>\n<p><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\">Define new bullets, numbers, and multilevel lists<\/a> instead of manually creating &#8220;lists.&#8221;<\/p>\n<figure id=\"attachment_1402\" aria-describedby=\"caption-attachment-1402\" style=\"width: 1122px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1402 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/08\/WordListsGoodGif.gif\" alt=\"\" width=\"1122\" height=\"367\" \/><figcaption id=\"caption-attachment-1402\" class=\"wp-caption-text\">Animation of an accessible custom list in Word that uses a square icon in place of a bullet point that auto-populates when a new item is added.<\/figcaption><\/figure>\n<div class=\"textbox textbox--key-takeaways\">\n<header class=\"textbox__header\">\n<p class=\"textbox__title\">Next<\/p>\n<\/header>\n<div class=\"textbox__content\">\n<p>Move to the next page to examine consider <strong>Best Practices for Sharing<\/strong> a Word document\u00a0or <a href=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/chapter\/word-start-here\/#iwantto\"> select the next error you want to fix<\/a>.<\/p>\n<\/div>\n<\/div>\n","protected":false},"author":1655,"menu_order":9,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-1081","chapter","type-chapter","status-web-only","hentry"],"part":52,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapters\/1081","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapters\/1081\/revisions"}],"predecessor-version":[{"id":3225,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapters\/1081\/revisions\/3225"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/parts\/52"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapters\/1081\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/wp\/v2\/media?parent=1081"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/pressbooks\/v2\/chapter-type?post=1081"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/wp\/v2\/contributor?post=1081"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-json\/wp\/v2\/license?post=1081"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}