{"id":2482,"date":"2023-02-09T19:45:44","date_gmt":"2023-02-10T00:45:44","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/?post_type=chapter&#038;p=2482"},"modified":"2024-06-21T14:17:09","modified_gmt":"2024-06-21T18:17:09","slug":"word-accessibility-1","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/word-accessibility-1\/","title":{"raw":"Document Properties, Plain Language, and Fonts","rendered":"Document Properties, Plain Language, and Fonts"},"content":{"raw":"A few initial steps to Word accessibility include using plain language, choosing accessible fonts, and setting document properties.\r\n\r\n<strong>On this page:<\/strong>\r\n<ul class=\"navbar\">\r\n \t<li class=\"navitem\"><a href=\"#font\">Accessible Font<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#plain\">Plain Language<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#properties\">Document Properties<\/a><\/li>\r\n<\/ul>\r\n<h2><a id=\"font\"><\/a>Accessible Font<\/h2>\r\n<img class=\"alignnone wp-image-6114 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930.png\" alt=\"\" width=\"413\" height=\"107\" \/>\r\nChoose readable fonts to aid people with low vision, dyslexia, and other processing disorders to read content.\r\n\r\nBest practices for fonts:\r\n<ul>\r\n \t<li>Use sans-serif fonts like Aptos, Arial, Calibri, Helvetica, or Montserrat.<\/li>\r\n \t<li>Use simple serif fonts, such as Cambria, Sitka, and Times New Roman.\r\n<ul>\r\n \t<li>Avoid exaggerated serifs, scripts, and novelty fonts.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>Use size 12 or greater\r\n<ul>\r\n \t<li>Size 9 is acceptable for foot\/endnotes or figure captions.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>Left-align text for languages that read left to right.<\/li>\r\n \t<li><span class=\"EOP SCXW167845153 BCX2\" data-ccp-props=\"227}\">Use at least 1.5 line spacing.<\/span><\/li>\r\n<\/ul>\r\nThe <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/\">Appearance<\/a> chapter of this handbook has additional information on <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/#font\">using accessible font<\/a>.\r\n<h3>Font Colour<\/h3>\r\nFor readers that have colour vision deficiency or low vision, ensure text has sufficient [pb_glossary id=\"1168\"]contrast[\/pb_glossary]. Good contrast makes text easier to read for everyone. Font must have a contrast ratio of at least 4.5:1 against the background. For example, black text on a white background has a contrast ratio of 21:1. Langara Orange (#F15A22) has a contrast ratio of 3.37:1, well below the accepted minimum.\r\n\r\nTo set font colour:\r\n<ol>\r\n \t<li>Navigate to the\u00a0<strong>Home\u00a0<\/strong>tab.<\/li>\r\n \t<li>Select\u00a0<strong>Font Colour.\r\n<img class=\" wp-image-7145 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13.png\" alt=\"\" width=\"540\" height=\"432\" \/><\/strong>\r\n<ol>\r\n \t<li>Select an appropriate colour or click <strong>Automatic.<\/strong><\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>\r\nToggle on\u00a0<strong>High-contrast only<\/strong> to only display colours with sufficient contrast.\r\n<img class=\"size-full wp-image-7146 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12.png\" alt=\"\" width=\"540\" height=\"432\" \/>\r\n\r\nVisit the\u00a0<a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/\" target=\"_blank\" rel=\"noopener\">accessible colour chapter of this Pressbook<\/a>\u00a0for more information.\r\n<h3>Text Alignment<\/h3>\r\nTo set text alignment:\r\n<ul>\r\n \t<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Set alignment in the Paragraph tools on the\u00a0<strong>Home\u00a0<\/strong>tab.<\/span><\/span><\/li>\r\n \t<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Avoid justified alignment<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0as it can create excessive blocks of white space when zoomed and can create \u2018rivers of white space\u2019 which are<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\"> gaps that appear to run through a paragraph due to coincidental alignment of spaces.<\/span><\/span><\/li>\r\n<\/ul>\r\n<h3>Text Spacing<\/h3>\r\nTo set spacing:\r\n<ul style=\"font-weight: 400\">\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not use Tab, Enter, or Space to change spacing between paragraphs or layout of bullet points:\r\n<ul>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Navigate to\u00a0<strong>Home<\/strong>\u00a0&gt;\u00a0<strong>Line and Paragraph Spacing<\/strong>\u00a0&gt;\u00a0<strong>Line Spacing Options<\/strong>\r\n<ul>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">The\u00a0<strong>Paragraph<\/strong>\u00a0dialogue has\u00a0spacing\u00a0options on the\u00a0<strong>Indents and Spacing<\/strong>\u00a0tab<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Use\u00a0<strong>Insert\u00a0<\/strong><strong>&gt;\u00a0Page Break\u00a0<\/strong>to create page breaks\r\n<ul>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not\u00a0create\u00a0manual spacing using Return or Space\u00a0keys<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not use Tab, Space, or text boxes to create columns\r\n<ul>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Go to\u00a0<strong>Layout<\/strong>\u00a0tab &gt;\u00a0<strong>Columns<\/strong>.\u00a0Additional options are available by selecting\u00a0<strong>More Columns\u2026\u00a0<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3>Using Visual Style to Convey Meaning<\/h3>\r\nDo not use visual style alone to convey information. Visual style could include:\r\n<ul>\r\n \t<li>Italics<\/li>\r\n \t<li>Bold<\/li>\r\n \t<li>Underline<\/li>\r\n \t<li>Spatial positioning or text spacing<\/li>\r\n \t<li>Colours<\/li>\r\n<\/ul>\r\nPlease use visual styling but include at least a second indicator, such as written instructions. Review the <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/#UseofColour\">use of colour recommendations<\/a> discussed earlier in this book.\r\n<h2><a id=\"plain\"><\/a>Plain Language<\/h2>\r\n<div class=\"clearfix\"><\/div>\r\n\r\n[caption id=\"attachment_7139\" align=\"alignleft\" width=\"369\"]<img class=\"wp-image-7139 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541.png\" alt=\"\" width=\"369\" height=\"457\" \/> Word Readability Statistics window[\/caption]\r\n\r\nUse the Editor tool to check [pb_glossary id=\"1882\"]reading level[\/pb_glossary]. Navigate to\u00a0<strong>Home &gt; Editor\u00a0<\/strong>and select\u00a0<strong>Document Stats<\/strong>. Aim for a Flesch-Kincaid Grade Level of 7-9 for general content. Learn more about <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/function\/#plainlang\">plain language<\/a>.\r\n<div class=\"clearfix\"><\/div>\r\n<h2><a id=\"properties\"><\/a>Document Properties<\/h2>\r\nThe document title is announced to assistive technology and is more informative (and pleasant to hear) than the file name. Adding a plain language title to the metadata allows continued adherence file naming conventions. Ensure the language code matches the language of the presentation. Other fields are useful but not required.\r\n<h3>Document Title<\/h3>\r\nSetting a title in a document\u2019s metadata means screen reader software will read that title in place of a potentially unclear file name. If you use a file naming convention, some filenames could be quite cumbersome and unpleasant when read aloud. Best practice is to use the document's heading as a title.\r\n\r\nTo add a document title:\r\n<ol>\r\n \t<li>Navigate to <strong>File<\/strong>\u00a0&gt;\u00a0<strong>info.<\/strong>\r\n<ol>\r\n \t<li>On MacOS:\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>Properties<\/strong>\u00a0&gt;\u00a0<strong>Summary<\/strong> tab.<\/li>\r\n<\/ol>\r\n<\/li>\r\n \t<li>Enter a descriptive title in the <strong>Title<\/strong> field.<\/li>\r\n<\/ol>\r\nThis cannot be done in Office Online.\r\n<h3>Document Language<\/h3>\r\nTo set document language to match content:\r\n<ol>\r\n \t<li>Click language on Status Bar at bottom of document screen or via <strong>Tools <\/strong>&gt;\u00a0<strong>Language<\/strong><\/li>\r\n \t<li>You can set a different language for different parts of your document:\r\n<ol>\r\n \t<li>Select desired text.<\/li>\r\n \t<li>Via <strong>Review<\/strong>\u00a0tab, select <strong>Language.<\/strong><\/li>\r\n \t<li>Select appropriate language.<\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>","rendered":"<p>A few initial steps to Word accessibility include using plain language, choosing accessible fonts, and setting document properties.<\/p>\n<p><strong>On this page:<\/strong><\/p>\n<ul class=\"navbar\">\n<li class=\"navitem\"><a href=\"#font\">Accessible Font<\/a><\/li>\n<li class=\"navitem\"><a href=\"#plain\">Plain Language<\/a><\/li>\n<li class=\"navitem\"><a href=\"#properties\">Document Properties<\/a><\/li>\n<\/ul>\n<h2><a id=\"font\"><\/a>Accessible Font<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6114 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930.png\" alt=\"\" width=\"413\" height=\"107\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930.png 413w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930-300x78.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930-65x17.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930-225x58.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Screenshot-2024-02-05-at-12.00.52-e1709928243930-350x91.png 350w\" sizes=\"auto, (max-width: 413px) 100vw, 413px\" \/><br \/>\nChoose readable fonts to aid people with low vision, dyslexia, and other processing disorders to read content.<\/p>\n<p>Best practices for fonts:<\/p>\n<ul>\n<li>Use sans-serif fonts like Aptos, Arial, Calibri, Helvetica, or Montserrat.<\/li>\n<li>Use simple serif fonts, such as Cambria, Sitka, and Times New Roman.\n<ul>\n<li>Avoid exaggerated serifs, scripts, and novelty fonts.<\/li>\n<\/ul>\n<\/li>\n<li>Use size 12 or greater\n<ul>\n<li>Size 9 is acceptable for foot\/endnotes or figure captions.<\/li>\n<\/ul>\n<\/li>\n<li>Left-align text for languages that read left to right.<\/li>\n<li><span class=\"EOP SCXW167845153 BCX2\" data-ccp-props=\"227}\">Use at least 1.5 line spacing.<\/span><\/li>\n<\/ul>\n<p>The <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/\">Appearance<\/a> chapter of this handbook has additional information on <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/#font\">using accessible font<\/a>.<\/p>\n<h3>Font Colour<\/h3>\n<p>For readers that have colour vision deficiency or low vision, ensure text has sufficient <a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2482_1168\">contrast<\/a>. Good contrast makes text easier to read for everyone. Font must have a contrast ratio of at least 4.5:1 against the background. For example, black text on a white background has a contrast ratio of 21:1. Langara Orange (#F15A22) has a contrast ratio of 3.37:1, well below the accepted minimum.<\/p>\n<p>To set font colour:<\/p>\n<ol>\n<li>Navigate to the\u00a0<strong>Home\u00a0<\/strong>tab.<\/li>\n<li>Select\u00a0<strong>Font Colour.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7145 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13.png\" alt=\"\" width=\"540\" height=\"432\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13.png 540w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13-300x240.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13-65x52.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13-225x180.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture13-350x280.png 350w\" sizes=\"auto, (max-width: 540px) 100vw, 540px\" \/><\/strong><\/p>\n<ol>\n<li>Select an appropriate colour or click <strong>Automatic.<\/strong><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>Toggle on\u00a0<strong>High-contrast only<\/strong> to only display colours with sufficient contrast.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-7146 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12.png\" alt=\"\" width=\"540\" height=\"432\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12.png 540w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12-300x240.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12-65x52.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12-225x180.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture12-350x280.png 350w\" sizes=\"auto, (max-width: 540px) 100vw, 540px\" \/><\/p>\n<p>Visit the\u00a0<a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/\" target=\"_blank\" rel=\"noopener\">accessible colour chapter of this Pressbook<\/a>\u00a0for more information.<\/p>\n<h3>Text Alignment<\/h3>\n<p>To set text alignment:<\/p>\n<ul>\n<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Set alignment in the Paragraph tools on the\u00a0<strong>Home\u00a0<\/strong>tab.<\/span><\/span><\/li>\n<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Avoid justified alignment<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0as it can create excessive blocks of white space when zoomed and can create \u2018rivers of white space\u2019 which are<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\"> gaps that appear to run through a paragraph due to coincidental alignment of spaces.<\/span><\/span><\/li>\n<\/ul>\n<h3>Text Spacing<\/h3>\n<p>To set spacing:<\/p>\n<ul style=\"font-weight: 400\">\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not use Tab, Enter, or Space to change spacing between paragraphs or layout of bullet points:\n<ul>\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Navigate to\u00a0<strong>Home<\/strong>\u00a0&gt;\u00a0<strong>Line and Paragraph Spacing<\/strong>\u00a0&gt;\u00a0<strong>Line Spacing Options<\/strong>\n<ul>\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">The\u00a0<strong>Paragraph<\/strong>\u00a0dialogue has\u00a0spacing\u00a0options on the\u00a0<strong>Indents and Spacing<\/strong>\u00a0tab<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Use\u00a0<strong>Insert\u00a0<\/strong><strong>&gt;\u00a0Page Break\u00a0<\/strong>to create page breaks\n<ul>\n<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not\u00a0create\u00a0manual spacing using Return or Space\u00a0keys<\/li>\n<\/ul>\n<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Do not use Tab, Space, or text boxes to create columns\n<ul>\n<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\" data-listid=\"2\">Go to\u00a0<strong>Layout<\/strong>\u00a0tab &gt;\u00a0<strong>Columns<\/strong>.\u00a0Additional options are available by selecting\u00a0<strong>More Columns\u2026\u00a0<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Using Visual Style to Convey Meaning<\/h3>\n<p>Do not use visual style alone to convey information. Visual style could include:<\/p>\n<ul>\n<li>Italics<\/li>\n<li>Bold<\/li>\n<li>Underline<\/li>\n<li>Spatial positioning or text spacing<\/li>\n<li>Colours<\/li>\n<\/ul>\n<p>Please use visual styling but include at least a second indicator, such as written instructions. Review the <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/#UseofColour\">use of colour recommendations<\/a> discussed earlier in this book.<\/p>\n<h2><a id=\"plain\"><\/a>Plain Language<\/h2>\n<div class=\"clearfix\"><\/div>\n<figure id=\"attachment_7139\" aria-describedby=\"caption-attachment-7139\" style=\"width: 369px\" class=\"wp-caption alignleft\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7139 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541.png\" alt=\"\" width=\"369\" height=\"457\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541.png 369w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541-242x300.png 242w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541-65x81.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541-225x279.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture1-copy-e1710173643541-350x433.png 350w\" sizes=\"auto, (max-width: 369px) 100vw, 369px\" \/><figcaption id=\"caption-attachment-7139\" class=\"wp-caption-text\">Word Readability Statistics window<\/figcaption><\/figure>\n<p>Use the Editor tool to check <a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2482_1882\">reading level<\/a>. Navigate to\u00a0<strong>Home &gt; Editor\u00a0<\/strong>and select\u00a0<strong>Document Stats<\/strong>. Aim for a Flesch-Kincaid Grade Level of 7-9 for general content. Learn more about <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/function\/#plainlang\">plain language<\/a>.<\/p>\n<div class=\"clearfix\"><\/div>\n<h2><a id=\"properties\"><\/a>Document Properties<\/h2>\n<p>The document title is announced to assistive technology and is more informative (and pleasant to hear) than the file name. Adding a plain language title to the metadata allows continued adherence file naming conventions. Ensure the language code matches the language of the presentation. Other fields are useful but not required.<\/p>\n<h3>Document Title<\/h3>\n<p>Setting a title in a document\u2019s metadata means screen reader software will read that title in place of a potentially unclear file name. If you use a file naming convention, some filenames could be quite cumbersome and unpleasant when read aloud. Best practice is to use the document&#8217;s heading as a title.<\/p>\n<p>To add a document title:<\/p>\n<ol>\n<li>Navigate to <strong>File<\/strong>\u00a0&gt;\u00a0<strong>info.<\/strong>\n<ol>\n<li>On MacOS:\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>Properties<\/strong>\u00a0&gt;\u00a0<strong>Summary<\/strong> tab.<\/li>\n<\/ol>\n<\/li>\n<li>Enter a descriptive title in the <strong>Title<\/strong> field.<\/li>\n<\/ol>\n<p>This cannot be done in Office Online.<\/p>\n<h3>Document Language<\/h3>\n<p>To set document language to match content:<\/p>\n<ol>\n<li>Click language on Status Bar at bottom of document screen or via <strong>Tools <\/strong>&gt;\u00a0<strong>Language<\/strong><\/li>\n<li>You can set a different language for different parts of your document:\n<ol>\n<li>Select desired text.<\/li>\n<li>Via <strong>Review<\/strong>\u00a0tab, select <strong>Language.<\/strong><\/li>\n<li>Select appropriate language.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<div class=\"glossary\"><span class=\"screen-reader-text\" id=\"definition\">definition<\/span><template id=\"term_2482_1168\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2482_1168\"><div tabindex=\"-1\"><p>Colour contrast is the difference in saturation, brightness, and pigment of different elements relative to one another. A contrast ratio of at least 4.5:1 between text and background is required by common accessibility standards.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><template id=\"term_2482_1882\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2482_1882\"><div tabindex=\"-1\"><p>Language that is easily understood by the intended audience. Write for the audience using clear, simple language with focus on important information. Organize and group content.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><\/div>","protected":false},"author":1655,"menu_order":2,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[48],"contributor":[],"license":[],"class_list":["post-2482","chapter","type-chapter","status-publish","hentry","chapter-type-numberless"],"part":2480,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2482","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2482\/revisions"}],"predecessor-version":[{"id":8458,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2482\/revisions\/8458"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/parts\/2480"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2482\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/media?parent=2482"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=2482"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/contributor?post=2482"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/license?post=2482"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}