{"id":2484,"date":"2023-02-09T19:48:47","date_gmt":"2023-02-10T00:48:47","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/?post_type=chapter&#038;p=2484"},"modified":"2025-12-05T16:03:22","modified_gmt":"2025-12-05T21:03:22","slug":"word-accessibility-2","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/word-accessibility-2\/","title":{"raw":"Structure","rendered":"Structure"},"content":{"raw":"Content that relies solely on visual styling to communicate purpose or function may exclude users of assistive technology. Assistive technology such as screen readers and text-to-speech tools require specific markup to convey meaning. For example, a proper heading should include larger, bolded font to stand out to sighted readers, but must be properly created to provide the equivalent meaning to all readers. Ensure headings, lists, and tables are created using the proper tools.\r\n\r\n<strong>On this page:<\/strong>\r\n<ul class=\"navbar\">\r\n \t<li class=\"navitem\"><a href=\"#headings\">Headings<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#tables\">Tables<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#columns\">Columns<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#textboxes\">Text boxes<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#lists\">Lists<\/a><\/li>\r\n<\/ul>\r\n<h2><a id=\"headings\"><\/a>Headings<\/h2>\r\n[pb_glossary id=\"1305\"]Structured[\/pb_glossary] documents are essential for assistive technology, but helps all readers navigate documents efficiently and understand relationships between topics. <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/structure\/#headings\">Brief but descriptive headings<\/a> help all users navigate quickly to information they need, understand the purpose of various sections, and break up large blocks of text to increase readability.\r\n\r\nUse the Word Styles gallery to set headings.\r\n<img class=\"alignnone wp-image-6531 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22.png\" alt=\"\" width=\"656\" height=\"99\" \/>\r\nPress <strong>Control Alt <\/strong>(<strong>Command Option<\/strong> on macOS) <strong>1, 2, <\/strong>or<strong> 3 <\/strong>to set heading 1, 2, or 3.\r\n\r\nBegin with a heading 1 as the broadest, most important level, such as a title. Heading level 2 should be for major sections and heading level 3 as subsections of the preceding heading 2 and so on.\r\n\r\nHeadings must be in sequential order. Do not skip a heading level when <strong>increasing<\/strong>, e.g., do not go from a heading 2 to a heading 4. Heading levels can be skipped when <strong>decreasing<\/strong>, for example when a subsection of a heading level 4 concludes, you can skip back to a heading level 2 to introduce a new section. Any type of content can follow any heading level.\r\n\r\n*Note, in Word the Title style should not be used as it only visual styling and does not convey meaning to assistive technology. Use a heading 1 for your title.\r\n<div class=\"customrow\">\r\n<div class=\"customcolumn\">Verify heading structure via <strong>View &gt; Navigation.\r\n<img class=\"wp-image-7137 size-full alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2.png\" alt=\"\" width=\"270\" height=\"457\" \/><\/strong>\r\nClick and drag headings to move heading and all text under that heading in the document.<\/div>\r\n<div class=\"customcolumn\">To modify the appearance of headings, right-click on a style and click <strong>Modify Style.\r\n<img class=\"size-full wp-image-6732 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV.png\" alt=\"\" width=\"526\" height=\"539\" \/><\/strong>\r\nModify the formatting of the style. Select\u00a0<strong>New documents based on this template<\/strong> to set the new style for all new documents. Learn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/customize-or-create-new-styles-d38d6e47-f6fc-48eb-a607-1eb120dec563?ui=en-us&amp;rs=en-us&amp;ad=us\">customizing or creating new styles in Word.<\/a><\/div>\r\n<\/div>\r\n<div class=\"clearfix\"><\/div>\r\nWord allows for <a href=\"#multiple\">multiple visual styles for the same heading level<\/a>.\r\n\r\n<details><summary>Multiple Heading Styles<\/summary>Use the same visual style for all headings of the same level. For example, all heading level 2s should have the same distinct style and all heading level 3s should have a distinct style and so on. However, there may be unique circumstances where a document will need multiple styles for the same heading level. For example, a sidebar with a coloured background may require a heading level 3 to have a different font colour than a heading level 3 that appears in the main body of a document. In Word, it is possible to create multiple headings of the same level with distinct visual styling.\r\n<div class=\"flex-grid\">\r\n<div class=\"col\">\r\n\r\nTo create multiple visual heading styles:\r\n<ol>\r\n \t<li>Open the Styles gallery and click on\u00a0<strong>Create a Style.<\/strong><\/li>\r\n \t<li>Name the new style.\r\n<img class=\"alignnone size-full wp-image-7769\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI.png\" alt=\"\" width=\"522\" height=\"238\" \/><\/li>\r\n \t<li>Click\u00a0<strong>Modify...<\/strong><\/li>\r\n<\/ol>\r\n<\/div>\r\n<div class=\"col\">\r\n<ol start=\"4\">\r\n \t<li>In the\u00a0<strong>Create New Style from Formatting<\/strong> window open\u00a0<strong>Style based on:<\/strong> and choose existing equivalent heading level.<img class=\"alignnone size-full wp-image-7770\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ.png\" alt=\"\" width=\"653\" height=\"695\" \/><\/li>\r\n \t<li>Modify the style by setting font, size, and colour.<\/li>\r\n \t<li>Click <strong>Ok.<\/strong><\/li>\r\n<\/ol>\r\n<\/div>\r\n<\/div>\r\nDo not drastically change the style as visual readers benefit from similar visual styles to understand hierarchy and document structure.\r\n\r\nLearn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/customize-or-create-new-styles-d38d6e47-f6fc-48eb-a607-1eb120dec563?ui=en-us&amp;rs=en-us&amp;ad=us\">customizing or creating new styles in Word.<\/a>\r\n\r\n<\/details>\r\n<h3><a id=\"toc\"><\/a>Table of Contents<\/h3>\r\nIf your document is more than 8 pages, include a table of contents to provide an overview and assist users to skip to specific parts of a document.\r\n\r\nNavigate to the <strong>References<\/strong> tab and select <strong>Table of Contents. <\/strong>Word will use the document\u2019s heading structure to automatically generate a table of contents. Each section in the table of contents links to the relevant part of the document.\r\n<h2><a id=\"tables\"><\/a>Tables<\/h2>\r\n[pb_glossary id=\"2026\"]Tables[\/pb_glossary] are useful for organizing data (data can be numbers or text). A table Properly built and formatted tables are accessible.\r\n\r\nTo insert a table in Word:\r\n<ol>\r\n \t<li>Move to the <strong>Insert<\/strong> tab.<\/li>\r\n \t<li>In the<strong> Table\u00a0<\/strong>group, choose <strong>Insert Table.<\/strong><\/li>\r\n \t<li>Indicate number of columns and rows and press <strong>Ok.<\/strong>\r\n<ol>\r\n \t<li>You can add columns and rows later.<\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>\r\nSet a header row\/column:\r\n<ol>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Click anywhere in your table.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Table<\/strong>\u00a0&gt;\u00a0<strong>Table Design<\/strong>\u00a0tab &gt; click\u00a0<strong>Header Row<\/strong> (and\/or <strong>First Column<\/strong>, if column is a header) checkbox.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Banded Rows<\/strong>\u00a0or\u00a0<strong>Banded<\/strong>\u00a0<strong>Columns<\/strong>\u00a0for a landscape document.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select the header row then navigate to\u00a0<strong>Table Layout<\/strong>, select\u00a0<strong>Repeat Header Rows<\/strong>\u00a0to repeat headers across page breaks.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Accessible tables in Word can only have one header row,\u00a0one header column, or both.<\/li>\r\n<\/ol>\r\nRight-click on table and select\u00a0<strong>Table Properties<\/strong>\u00a0for\u00a0<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/set-or-change-table-properties-3237de89-b287-4379-8e0c-86d94873b2e0\" target=\"_blank\" rel=\"noopener\">advanced table options via the table properties dialogue.<\/a>\r\n\r\nIn some instances it may make sense to add alt text to a table as a summary. To do so:\r\n<ol>\r\n \t<li>Navigate to\u00a0<strong>Table Properties<\/strong><\/li>\r\n \t<li>Select the\u00a0<strong>Alt Text\u00a0<\/strong>tab<\/li>\r\n \t<li>Add a\u00a0<strong>Title<\/strong>\u00a0and a\u00a0<strong>Description<\/strong><\/li>\r\n \t<li>Click <strong>Ok<\/strong><\/li>\r\n<\/ol>\r\n<h3>Table Best Practices<\/h3>\r\n<ul>\r\n \t<li>Tables must have a header and\/or column row.<\/li>\r\n \t<li>A concise, descriptive table title helps with context and organization<\/li>\r\n \t<li>Do not use nested, merged, split, or unnecessary blank cells<\/li>\r\n \t<li>Ensure cells have adequate padding and margins<\/li>\r\n \t<li>Do not use coloured cells or text alone to indicate meaning<\/li>\r\n \t<li>Do not use tables with invisible borders to format layout<\/li>\r\n \t<li>Office accessibility checker does not note table errors\r\n<ul>\r\n \t<li>Click in the top left cell, then use the\u00a0<strong>Tab<\/strong>\u00a0key to see ensure your table reading order is logical and consistent<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nLearn more about <a href=\"https:\/\/support.office.com\/en-us\/article\/video-create-accessible-tables-in-word-cb464015-59dc-46a0-ac01-6217c62210e5\">creating accessible tables in Word<\/a>.\r\n<div class=\"textbox textbox--exercises\"><header class=\"textbox__header\">\r\n<p class=\"textbox__title\">Tables are for data, not structure<\/p>\r\n\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nA table is a systematic arrangement of numbers, words, other data organized into sets of rows and columns. Tables are used to show relationships between data.\r\n\r\nTables should never be used to create a desired layout, such as using an invisible table to create columns. Word has a built-in tool to create columns.\r\n<h3><a id=\"columns\"><\/a>Columns<\/h3>\r\nUse the\u00a0<strong>Columns\u00a0<\/strong>tool to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-newsletter-columns-3a00e688-253d-456e-9481-661fdd5b724b\">create column layouts in Word<\/a>. Type content in Word and navigate to <strong>Layout<\/strong> and select\u00a0<strong>Columns.\u00a0<\/strong>\r\n<img class=\"wp-image-7767 size-full alignleft\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f.png\" alt=\"\" width=\"307\" height=\"263\" \/>Choose the desired number of columns. It is recommended to create and format content before applying column layouts to avoid excess work and potential issues. Word will automatically apply columns breaks, but it is possible to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/insert-a-column-break-fa34916a-d6ce-4c99-8646-0461a6030451\">manually insert column breaks<\/a>.\r\n\r\nTo learn more about columns in Word, read <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/columns-dialog-box-86744130-b87d-4ee0-a930-4163e732b84a\">columns dialog box<\/a> and <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/adjust-column-widths-on-a-page-297168f9-4ea0-46e0-afad-6fdacd6b3edc\">adjusting column widths<\/a> on the Microsoft Support website.\r\n\r\nDo not use invisible (without cell borders) tables to create columns. These will be read as tables to assistive technology and confuse users.\r\n<h3><a id=\"textboxes\"><\/a>Text boxes<\/h3>\r\n<img class=\"alignleft wp-image-8762\" style=\"margin-bottom: 0em\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders.png\" alt=\"\" width=\"165\" height=\"324\" \/>Do not use single cell tables to create a text box; tables are for data, not layout. To create an accessible text box, use <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/add-a-border-to-some-text-dc90dbd4-11ec-4859-91b7-a41a38e73cd3\">border tools<\/a>. Select the text and on the <strong>Home<\/strong> tab, select\u00a0<strong>Borders<\/strong> and choose\u00a0<strong>Outside Borders.\u00a0<\/strong>Choose\u00a0<strong>Borders and Shading\u00a0<\/strong>to customize the appearance of the text box, including shading, shadows, colours, and line style.\r\n\r\nWord's\u00a0<strong>Insert\u00a0<\/strong>&gt;\u00a0<strong>Text box<\/strong> can be used to create textboxes provided it is anchored to a paragraph. This means that wherever the anchor is placed the text box will be read before that paragraph. Word for Windows has predefined text box styles, but text boxes can be customized in appearance and location. Ensure you select <strong>Fix Position on Page\u00a0<\/strong>in the <strong>Shape Format <\/strong>&gt;<strong> Wrap Text<\/strong> menu.\r\n\r\nTo place the anchor:\r\n<ol>\r\n \t<li>Click and drag the anchor icon and place it beside the paragraph the text box is to be read before.<img class=\"alignnone size-full wp-image-10037\" style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1.png\" alt=\"\" width=\"805\" height=\"351\" \/><\/li>\r\n \t<li>Place the anchor as the absolute last step in the process to ensure proper reading order.<\/li>\r\n \t<li>Verify reading order by navigating to the\u00a0<strong style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\">Review<\/strong><span style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\"> tab and opening\u00a0<\/span><strong style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\">Immersive Reader<\/strong>. In this view, verify the textbox appears in the desired sequence.<\/li>\r\n<\/ol>\r\n<div class=\"clearfix\"><\/div>\r\n<\/div>\r\n<\/div>\r\n<h2><a id=\"lists\"><\/a>Lists<\/h2>\r\nUse the list tools to create lists. Creating lists using asterisks or dashes will not inform assistive technology that the content is part of a list. Lists are useful for steps in a process or grouping items. It is important that everyone is made aware of the presence of a list.\r\n<ul>\r\n \t<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use bullet lists for unorganized lists<\/li>\r\n \t<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Lists where the sequence is not important<\/li>\r\n<\/ul>\r\n<ol>\r\n \t<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use numbered lists for items where sequence is important<\/li>\r\n \t<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Such as steps in a process<\/li>\r\n<\/ol>\r\nTo create a list in Word:\r\n<ol>\r\n \t<li>On the <strong>Home<\/strong> tab.<\/li>\r\n \t<li>Select <strong>Bullets, Numbering, or Multilevel List.<\/strong>\r\n<img class=\"size-full wp-image-7154 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture14-2.png\" alt=\"\" width=\"296\" height=\"100\" \/>\r\nThe dropdowns accompanying each style offer more <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\" target=\"_blank\" rel=\"noopener\" data-cke-saved-href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\"> list options and customization<\/a>.<\/li>\r\n \t<li>To verify a list has been properly created: Press <strong style=\"text-align: initial;font-size: 1em\">E<\/strong><strong style=\"text-align: initial;font-size: 1em\">nter<\/strong><span style=\"text-align: initial;font-size: 1em\"> after a list item and a new bullet or number should automatically appear on the next line.<\/span><\/li>\r\n<\/ol>\r\n<div class=\"textbox textbox--examples\"><header class=\"textbox__header\">\r\n<p class=\"textbox__title\">Additional Structure<\/p>\r\n\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nTo ensure accessible structure avoid repeated tabs, spaces, or returns. Instead:\r\n<ul>\r\n \t<li>Change spacing before and after paragraphs via<strong>\u00a0Home<\/strong>\u00a0&gt;\u00a0<strong>Line Spacing Options.<\/strong><\/li>\r\n \t<li>Manually create a line break by pressing<strong>\u00a0Shift\u00a0<\/strong>and\u00a0<strong>Enter.<\/strong><\/li>\r\n \t<li>Of repeatedly pressing Enter, use<strong>\u00a0Insert\u00a0<\/strong>&gt;\u00a0<strong>Page Break.<\/strong><\/li>\r\n \t<li>Of repeatedly pressing Tab or Spacebar, navigate to<strong>\u00a0Home\u00a0<\/strong>&gt;\u00a0<strong>Increase\/Decrease Indent\u00a0<\/strong>or use the indent markers on the horizontal ruler (<strong>View &gt; Ruler<\/strong>).<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>","rendered":"<p>Content that relies solely on visual styling to communicate purpose or function may exclude users of assistive technology. Assistive technology such as screen readers and text-to-speech tools require specific markup to convey meaning. For example, a proper heading should include larger, bolded font to stand out to sighted readers, but must be properly created to provide the equivalent meaning to all readers. Ensure headings, lists, and tables are created using the proper tools.<\/p>\n<p><strong>On this page:<\/strong><\/p>\n<ul class=\"navbar\">\n<li class=\"navitem\"><a href=\"#headings\">Headings<\/a><\/li>\n<li class=\"navitem\"><a href=\"#tables\">Tables<\/a><\/li>\n<li class=\"navitem\"><a href=\"#columns\">Columns<\/a><\/li>\n<li class=\"navitem\"><a href=\"#textboxes\">Text boxes<\/a><\/li>\n<li class=\"navitem\"><a href=\"#lists\">Lists<\/a><\/li>\n<\/ul>\n<h2><a id=\"headings\"><\/a>Headings<\/h2>\n<p><a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2484_1305\">Structured<\/a> documents are essential for assistive technology, but helps all readers navigate documents efficiently and understand relationships between topics. <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/structure\/#headings\">Brief but descriptive headings<\/a> help all users navigate quickly to information they need, understand the purpose of various sections, and break up large blocks of text to increase readability.<\/p>\n<p>Use the Word Styles gallery to set headings.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6531 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22.png\" alt=\"\" width=\"656\" height=\"99\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22.png 656w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22-300x45.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22-65x10.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22-225x34.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-05-at-12.08.22-350x53.png 350w\" sizes=\"auto, (max-width: 656px) 100vw, 656px\" \/><br \/>\nPress <strong>Control Alt <\/strong>(<strong>Command Option<\/strong> on macOS) <strong>1, 2, <\/strong>or<strong> 3 <\/strong>to set heading 1, 2, or 3.<\/p>\n<p>Begin with a heading 1 as the broadest, most important level, such as a title. Heading level 2 should be for major sections and heading level 3 as subsections of the preceding heading 2 and so on.<\/p>\n<p>Headings must be in sequential order. Do not skip a heading level when <strong>increasing<\/strong>, e.g., do not go from a heading 2 to a heading 4. Heading levels can be skipped when <strong>decreasing<\/strong>, for example when a subsection of a heading level 4 concludes, you can skip back to a heading level 2 to introduce a new section. Any type of content can follow any heading level.<\/p>\n<p>*Note, in Word the Title style should not be used as it only visual styling and does not convey meaning to assistive technology. Use a heading 1 for your title.<\/p>\n<div class=\"customrow\">\n<div class=\"customcolumn\">Verify heading structure via <strong>View &gt; Navigation.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7137 size-full alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2.png\" alt=\"\" width=\"270\" height=\"457\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2.png 270w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2-177x300.png 177w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2-65x110.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/1ILoQUBIZ2-225x381.png 225w\" sizes=\"auto, (max-width: 270px) 100vw, 270px\" \/><\/strong><br \/>\nClick and drag headings to move heading and all text under that heading in the document.<\/div>\n<div class=\"customcolumn\">To modify the appearance of headings, right-click on a style and click <strong>Modify Style.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6732 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV.png\" alt=\"\" width=\"526\" height=\"539\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV.png 526w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV-293x300.png 293w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV-65x67.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV-225x231.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/WINWORD_3I13iSUMNV-350x359.png 350w\" sizes=\"auto, (max-width: 526px) 100vw, 526px\" \/><\/strong><br \/>\nModify the formatting of the style. Select\u00a0<strong>New documents based on this template<\/strong> to set the new style for all new documents. Learn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/customize-or-create-new-styles-d38d6e47-f6fc-48eb-a607-1eb120dec563?ui=en-us&amp;rs=en-us&amp;ad=us\">customizing or creating new styles in Word.<\/a><\/div>\n<\/div>\n<div class=\"clearfix\"><\/div>\n<p>Word allows for <a href=\"#multiple\">multiple visual styles for the same heading level<\/a>.<\/p>\n<details>\n<summary>Multiple Heading Styles<\/summary>\n<p>Use the same visual style for all headings of the same level. For example, all heading level 2s should have the same distinct style and all heading level 3s should have a distinct style and so on. However, there may be unique circumstances where a document will need multiple styles for the same heading level. For example, a sidebar with a coloured background may require a heading level 3 to have a different font colour than a heading level 3 that appears in the main body of a document. In Word, it is possible to create multiple headings of the same level with distinct visual styling.<\/p>\n<div class=\"flex-grid\">\n<div class=\"col\">\n<p>To create multiple visual heading styles:<\/p>\n<ol>\n<li>Open the Styles gallery and click on\u00a0<strong>Create a Style.<\/strong><\/li>\n<li>Name the new style.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7769\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI.png\" alt=\"\" width=\"522\" height=\"238\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI.png 522w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI-300x137.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI-65x30.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI-225x103.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_DTQZi882ZI-350x160.png 350w\" sizes=\"auto, (max-width: 522px) 100vw, 522px\" \/><\/li>\n<li>Click\u00a0<strong>Modify&#8230;<\/strong><\/li>\n<\/ol>\n<\/div>\n<div class=\"col\">\n<ol start=\"4\">\n<li>In the\u00a0<strong>Create New Style from Formatting<\/strong> window open\u00a0<strong>Style based on:<\/strong> and choose existing equivalent heading level.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7770\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ.png\" alt=\"\" width=\"653\" height=\"695\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ.png 653w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ-282x300.png 282w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ-65x69.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ-225x239.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/WINWORD_u3J1Eo8WkZ-350x373.png 350w\" sizes=\"auto, (max-width: 653px) 100vw, 653px\" \/><\/li>\n<li>Modify the style by setting font, size, and colour.<\/li>\n<li>Click <strong>Ok.<\/strong><\/li>\n<\/ol>\n<\/div>\n<\/div>\n<p>Do not drastically change the style as visual readers benefit from similar visual styles to understand hierarchy and document structure.<\/p>\n<p>Learn more about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/customize-or-create-new-styles-d38d6e47-f6fc-48eb-a607-1eb120dec563?ui=en-us&amp;rs=en-us&amp;ad=us\">customizing or creating new styles in Word.<\/a><\/p>\n<\/details>\n<h3><a id=\"toc\"><\/a>Table of Contents<\/h3>\n<p>If your document is more than 8 pages, include a table of contents to provide an overview and assist users to skip to specific parts of a document.<\/p>\n<p>Navigate to the <strong>References<\/strong> tab and select <strong>Table of Contents. <\/strong>Word will use the document\u2019s heading structure to automatically generate a table of contents. Each section in the table of contents links to the relevant part of the document.<\/p>\n<h2><a id=\"tables\"><\/a>Tables<\/h2>\n<p><a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2484_2026\">Tables<\/a> are useful for organizing data (data can be numbers or text). A table Properly built and formatted tables are accessible.<\/p>\n<p>To insert a table in Word:<\/p>\n<ol>\n<li>Move to the <strong>Insert<\/strong> tab.<\/li>\n<li>In the<strong> Table\u00a0<\/strong>group, choose <strong>Insert Table.<\/strong><\/li>\n<li>Indicate number of columns and rows and press <strong>Ok.<\/strong>\n<ol>\n<li>You can add columns and rows later.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>Set a header row\/column:<\/p>\n<ol>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Click anywhere in your table.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Table<\/strong>\u00a0&gt;\u00a0<strong>Table Design<\/strong>\u00a0tab &gt; click\u00a0<strong>Header Row<\/strong> (and\/or <strong>First Column<\/strong>, if column is a header) checkbox.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Banded Rows<\/strong>\u00a0or\u00a0<strong>Banded<\/strong>\u00a0<strong>Columns<\/strong>\u00a0for a landscape document.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select the header row then navigate to\u00a0<strong>Table Layout<\/strong>, select\u00a0<strong>Repeat Header Rows<\/strong>\u00a0to repeat headers across page breaks.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Accessible tables in Word can only have one header row,\u00a0one header column, or both.<\/li>\n<\/ol>\n<p>Right-click on table and select\u00a0<strong>Table Properties<\/strong>\u00a0for\u00a0<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/set-or-change-table-properties-3237de89-b287-4379-8e0c-86d94873b2e0\" target=\"_blank\" rel=\"noopener\">advanced table options via the table properties dialogue.<\/a><\/p>\n<p>In some instances it may make sense to add alt text to a table as a summary. To do so:<\/p>\n<ol>\n<li>Navigate to\u00a0<strong>Table Properties<\/strong><\/li>\n<li>Select the\u00a0<strong>Alt Text\u00a0<\/strong>tab<\/li>\n<li>Add a\u00a0<strong>Title<\/strong>\u00a0and a\u00a0<strong>Description<\/strong><\/li>\n<li>Click <strong>Ok<\/strong><\/li>\n<\/ol>\n<h3>Table Best Practices<\/h3>\n<ul>\n<li>Tables must have a header and\/or column row.<\/li>\n<li>A concise, descriptive table title helps with context and organization<\/li>\n<li>Do not use nested, merged, split, or unnecessary blank cells<\/li>\n<li>Ensure cells have adequate padding and margins<\/li>\n<li>Do not use coloured cells or text alone to indicate meaning<\/li>\n<li>Do not use tables with invisible borders to format layout<\/li>\n<li>Office accessibility checker does not note table errors\n<ul>\n<li>Click in the top left cell, then use the\u00a0<strong>Tab<\/strong>\u00a0key to see ensure your table reading order is logical and consistent<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Learn more about <a href=\"https:\/\/support.office.com\/en-us\/article\/video-create-accessible-tables-in-word-cb464015-59dc-46a0-ac01-6217c62210e5\">creating accessible tables in Word<\/a>.<\/p>\n<div class=\"textbox textbox--exercises\">\n<header class=\"textbox__header\">\n<p class=\"textbox__title\">Tables are for data, not structure<\/p>\n<\/header>\n<div class=\"textbox__content\">\n<p>A table is a systematic arrangement of numbers, words, other data organized into sets of rows and columns. Tables are used to show relationships between data.<\/p>\n<p>Tables should never be used to create a desired layout, such as using an invisible table to create columns. Word has a built-in tool to create columns.<\/p>\n<h3><a id=\"columns\"><\/a>Columns<\/h3>\n<p>Use the\u00a0<strong>Columns\u00a0<\/strong>tool to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-newsletter-columns-3a00e688-253d-456e-9481-661fdd5b724b\">create column layouts in Word<\/a>. Type content in Word and navigate to <strong>Layout<\/strong> and select\u00a0<strong>Columns.\u00a0<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7767 size-full alignleft\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f.png\" alt=\"\" width=\"307\" height=\"263\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f.png 307w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f-300x257.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f-65x56.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/3c90a2c0-a4fd-4e45-b727-5d555a8e794f-225x193.png 225w\" sizes=\"auto, (max-width: 307px) 100vw, 307px\" \/>Choose the desired number of columns. It is recommended to create and format content before applying column layouts to avoid excess work and potential issues. Word will automatically apply columns breaks, but it is possible to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/insert-a-column-break-fa34916a-d6ce-4c99-8646-0461a6030451\">manually insert column breaks<\/a>.<\/p>\n<p>To learn more about columns in Word, read <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/columns-dialog-box-86744130-b87d-4ee0-a930-4163e732b84a\">columns dialog box<\/a> and <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/adjust-column-widths-on-a-page-297168f9-4ea0-46e0-afad-6fdacd6b3edc\">adjusting column widths<\/a> on the Microsoft Support website.<\/p>\n<p>Do not use invisible (without cell borders) tables to create columns. These will be read as tables to assistive technology and confuse users.<\/p>\n<h3><a id=\"textboxes\"><\/a>Text boxes<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-8762\" style=\"margin-bottom: 0em\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders.png\" alt=\"\" width=\"165\" height=\"324\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders.png 358w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders-65x128.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders-225x443.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-Borders-350x689.png 350w\" sizes=\"auto, (max-width: 165px) 100vw, 165px\" \/>Do not use single cell tables to create a text box; tables are for data, not layout. To create an accessible text box, use <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/add-a-border-to-some-text-dc90dbd4-11ec-4859-91b7-a41a38e73cd3\">border tools<\/a>. Select the text and on the <strong>Home<\/strong> tab, select\u00a0<strong>Borders<\/strong> and choose\u00a0<strong>Outside Borders.\u00a0<\/strong>Choose\u00a0<strong>Borders and Shading\u00a0<\/strong>to customize the appearance of the text box, including shading, shadows, colours, and line style.<\/p>\n<p>Word&#8217;s\u00a0<strong>Insert\u00a0<\/strong>&gt;\u00a0<strong>Text box<\/strong> can be used to create textboxes provided it is anchored to a paragraph. This means that wherever the anchor is placed the text box will be read before that paragraph. Word for Windows has predefined text box styles, but text boxes can be customized in appearance and location. Ensure you select <strong>Fix Position on Page\u00a0<\/strong>in the <strong>Shape Format <\/strong>&gt;<strong> Wrap Text<\/strong> menu.<\/p>\n<p>To place the anchor:<\/p>\n<ol>\n<li>Click and drag the anchor icon and place it beside the paragraph the text box is to be read before.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10037\" style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1.png\" alt=\"\" width=\"805\" height=\"351\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1.png 805w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1-300x131.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1-768x335.png 768w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1-65x28.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1-225x98.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Word-AnchorTextBox-1-350x153.png 350w\" sizes=\"auto, (max-width: 805px) 100vw, 805px\" \/><\/li>\n<li>Place the anchor as the absolute last step in the process to ensure proper reading order.<\/li>\n<li>Verify reading order by navigating to the\u00a0<strong style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\">Review<\/strong><span style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\"> tab and opening\u00a0<\/span><strong style=\"font-family: Verdana, sans-serif;text-align: initial;font-size: 1em\">Immersive Reader<\/strong>. In this view, verify the textbox appears in the desired sequence.<\/li>\n<\/ol>\n<div class=\"clearfix\"><\/div>\n<\/div>\n<\/div>\n<h2><a id=\"lists\"><\/a>Lists<\/h2>\n<p>Use the list tools to create lists. Creating lists using asterisks or dashes will not inform assistive technology that the content is part of a list. Lists are useful for steps in a process or grouping items. It is important that everyone is made aware of the presence of a list.<\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use bullet lists for unorganized lists<\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Lists where the sequence is not important<\/li>\n<\/ul>\n<ol>\n<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use numbered lists for items where sequence is important<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Such as steps in a process<\/li>\n<\/ol>\n<p>To create a list in Word:<\/p>\n<ol>\n<li>On the <strong>Home<\/strong> tab.<\/li>\n<li>Select <strong>Bullets, Numbering, or Multilevel List.<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-7154 alignnone\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture14-2.png\" alt=\"\" width=\"296\" height=\"100\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture14-2.png 296w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture14-2-65x22.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/Picture14-2-225x76.png 225w\" sizes=\"auto, (max-width: 296px) 100vw, 296px\" \/><br \/>\nThe dropdowns accompanying each style offer more <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\" target=\"_blank\" rel=\"noopener\" data-cke-saved-href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\"> list options and customization<\/a>.<\/li>\n<li>To verify a list has been properly created: Press <strong style=\"text-align: initial;font-size: 1em\">E<\/strong><strong style=\"text-align: initial;font-size: 1em\">nter<\/strong><span style=\"text-align: initial;font-size: 1em\"> after a list item and a new bullet or number should automatically appear on the next line.<\/span><\/li>\n<\/ol>\n<div class=\"textbox textbox--examples\">\n<header class=\"textbox__header\">\n<p class=\"textbox__title\">Additional Structure<\/p>\n<\/header>\n<div class=\"textbox__content\">\n<p>To ensure accessible structure avoid repeated tabs, spaces, or returns. Instead:<\/p>\n<ul>\n<li>Change spacing before and after paragraphs via<strong>\u00a0Home<\/strong>\u00a0&gt;\u00a0<strong>Line Spacing Options.<\/strong><\/li>\n<li>Manually create a line break by pressing<strong>\u00a0Shift\u00a0<\/strong>and\u00a0<strong>Enter.<\/strong><\/li>\n<li>Of repeatedly pressing Enter, use<strong>\u00a0Insert\u00a0<\/strong>&gt;\u00a0<strong>Page Break.<\/strong><\/li>\n<li>Of repeatedly pressing Tab or Spacebar, navigate to<strong>\u00a0Home\u00a0<\/strong>&gt;\u00a0<strong>Increase\/Decrease Indent\u00a0<\/strong>or use the indent markers on the horizontal ruler (<strong>View &gt; Ruler<\/strong>).<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"glossary\"><span class=\"screen-reader-text\" id=\"definition\">definition<\/span><template id=\"term_2484_1305\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2484_1305\"><div tabindex=\"-1\"><p>The use of code (HTML attributes, PDF tags, XML, etc.) to distinguish content by meaning, not appearance. For example, a &lt;h1&gt; heading tag creates both a visual and coded navigation waypoint whereas increasing the font size and bolding simply makes regular text appear larger.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><template id=\"term_2484_2026\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2484_2026\"><div tabindex=\"-1\"><p>Information presented in a grid format of rows and columns, generally to show a relationship between sets of data<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><\/div>","protected":false},"author":1655,"menu_order":3,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[48],"contributor":[],"license":[],"class_list":["post-2484","chapter","type-chapter","status-publish","hentry","chapter-type-numberless"],"part":2480,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2484","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2484\/revisions"}],"predecessor-version":[{"id":10057,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2484\/revisions\/10057"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/parts\/2480"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2484\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/media?parent=2484"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=2484"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/contributor?post=2484"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/license?post=2484"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}