{"id":2531,"date":"2023-02-10T15:17:41","date_gmt":"2023-02-10T20:17:41","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/?post_type=chapter&#038;p=2531"},"modified":"2025-01-02T18:19:40","modified_gmt":"2025-01-02T23:19:40","slug":"powerpoint-accessibility-1","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/powerpoint-accessibility-1\/","title":{"raw":"Document Properties and Accessible Fonts","rendered":"Document Properties and Accessible Fonts"},"content":{"raw":"This chapter will introduce some first steps to making PowerPoint presentations accessible.\r\n\r\n<strong>On this page:<\/strong>\r\n<ul class=\"navbar\">\r\n \t<li style=\"list-style-type: none\">\r\n<ul class=\"navbar\">\r\n \t<li class=\"navitem\"><a href=\"#font\">Accessible Font<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#docprop\">Document Properties<\/a><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h2><a id=\"font\"><\/a>Accessible Font<\/h2>\r\nChoose accessible font\r\n<ul>\r\n \t<li>Use font size 18 minimum<\/li>\r\n \t<li>Prefer sans-serif fonts. Do not sure decorative fonts.<\/li>\r\n \t<li>Left-align text<\/li>\r\n \t<li>Use built-in tools for spacing and alignment<\/li>\r\n<\/ul>\r\n<img class=\"alignnone size-full wp-image-8111\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont.png\" alt=\"\" width=\"588\" height=\"149\" \/>\r\n\r\nThe <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/\">Appearance<\/a> chapter of this handbook has additional information on <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/#font\">using accessible font<\/a>.\r\n\r\nConsider this dyslexia \"simulation.\" More accessible font choices, particularly font and spacing, have a huge impact for readers with dyslexia.\r\n\r\n<img class=\"alignnone size-full wp-image-8743\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/DyslexiaSimPressbooks.gif\" alt=\"\" width=\"830\" height=\"395\" \/>\r\n<h3>Font Colour<\/h3>\r\n<ul>\r\n \t<li>Use [pb_glossary id=\"1168\"]accessible colours.[\/pb_glossary]\r\n<ul>\r\n \t<li>Font must have a contrast ratio of at least 4.5:1 against the background.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nTo set font colour:\r\n<ol>\r\n \t<li>Navigate to the\u00a0<strong>Home\u00a0<\/strong>tab.<\/li>\r\n \t<li>Select\u00a0<strong>Font Colour.<\/strong><\/li>\r\n \t<li>Choose a colour that contrasts well against the background, such as black text on a light background or white text on a black background.<\/li>\r\n<\/ol>\r\nDo not use colour alone to convey meaning or importance.\r\n<ol>\r\n \t<li>Select <strong>View<\/strong>\u00a0&gt;\u00a0<strong>Greyscale<\/strong><strong>\u00a0<\/strong>to see if your information relies on colour alone.<\/li>\r\n \t<li>Select\u00a0<strong>Back to colour view<\/strong> to return to original colour scheme view.<\/li>\r\n<\/ol>\r\nVisit the\u00a0<a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/\" target=\"_blank\" rel=\"noopener\">accessible colour chapter of this Pressbook<\/a>\u00a0for more information.\r\n<h3>Text Alignment<\/h3>\r\nTo set text alignment:\r\n<ul>\r\n \t<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Set alignment in the Paragraph tools on the\u00a0<strong>Home\u00a0<\/strong>tab.<\/span><\/span><\/li>\r\n \t<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Avoid justified alignment<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0as it can create excessive blocks of white space when zoomed and can create \u2018rivers of white space\u2019 which are<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0gaps that appear to run through a paragraph due to coincidental alignment of spaces.<\/span><\/span><\/li>\r\n<\/ul>\r\n<h2><a id=\"docprop\"><\/a>Document Properties<\/h2>\r\nThe document title is announced to assistive technology and is more informative (and pleasant to hear) than the file name. Adding a plain language title to the metadata allows continued adherence file naming conventions. Ensure the language code matches the language of the document. Other fields are useful but not required.\r\n<h3>Document Title<\/h3>\r\nTo add a document title:\r\n<ol>\r\n \t<li>Navigate to\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>info.<\/strong>\r\n<ol>\r\n \t<li>On MacOS:\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>Properties<\/strong>\u00a0&gt;\u00a0<strong>Summary<\/strong>\u00a0tab.<\/li>\r\n<\/ol>\r\n<\/li>\r\n \t<li>Enter a descriptive title in the\u00a0<strong>Title<\/strong>\u00a0field.<\/li>\r\n<\/ol>\r\nThis cannot be done in Office Online.\r\n<h3>Document Language<\/h3>\r\nTo set document language to match content:\r\n<ol>\r\n \t<li>Click language on Status Bar at bottom of document screen or via\u00a0<strong>Tools\u00a0<\/strong>&gt;\u00a0<strong>Language<\/strong><\/li>\r\n \t<li>You can set a different language for different parts of your document:\r\n<ol>\r\n \t<li>Select desired text.<\/li>\r\n \t<li>Via\u00a0<strong>Review<\/strong>\u00a0tab, select\u00a0<strong>Language.<\/strong><\/li>\r\n \t<li>Select appropriate language.<\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>","rendered":"<p>This chapter will introduce some first steps to making PowerPoint presentations accessible.<\/p>\n<p><strong>On this page:<\/strong><\/p>\n<ul class=\"navbar\">\n<li style=\"list-style-type: none\">\n<ul class=\"navbar\">\n<li class=\"navitem\"><a href=\"#font\">Accessible Font<\/a><\/li>\n<li class=\"navitem\"><a href=\"#docprop\">Document Properties<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><a id=\"font\"><\/a>Accessible Font<\/h2>\n<p>Choose accessible font<\/p>\n<ul>\n<li>Use font size 18 minimum<\/li>\n<li>Prefer sans-serif fonts. Do not sure decorative fonts.<\/li>\n<li>Left-align text<\/li>\n<li>Use built-in tools for spacing and alignment<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8111\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont.png\" alt=\"\" width=\"588\" height=\"149\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont.png 588w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont-300x76.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont-65x16.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont-225x57.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/PowerPointFont-350x89.png 350w\" sizes=\"auto, (max-width: 588px) 100vw, 588px\" \/><\/p>\n<p>The <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/\">Appearance<\/a> chapter of this handbook has additional information on <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/appearance\/#font\">using accessible font<\/a>.<\/p>\n<p>Consider this dyslexia &#8220;simulation.&#8221; More accessible font choices, particularly font and spacing, have a huge impact for readers with dyslexia.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8743\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2023\/02\/DyslexiaSimPressbooks.gif\" alt=\"\" width=\"830\" height=\"395\" \/><\/p>\n<h3>Font Colour<\/h3>\n<ul>\n<li>Use <a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2531_1168\">accessible colours.<\/a>\n<ul>\n<li>Font must have a contrast ratio of at least 4.5:1 against the background.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>To set font colour:<\/p>\n<ol>\n<li>Navigate to the\u00a0<strong>Home\u00a0<\/strong>tab.<\/li>\n<li>Select\u00a0<strong>Font Colour.<\/strong><\/li>\n<li>Choose a colour that contrasts well against the background, such as black text on a light background or white text on a black background.<\/li>\n<\/ol>\n<p>Do not use colour alone to convey meaning or importance.<\/p>\n<ol>\n<li>Select <strong>View<\/strong>\u00a0&gt;\u00a0<strong>Greyscale<\/strong><strong>\u00a0<\/strong>to see if your information relies on colour alone.<\/li>\n<li>Select\u00a0<strong>Back to colour view<\/strong> to return to original colour scheme view.<\/li>\n<\/ol>\n<p>Visit the\u00a0<a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/accessible-colour\/\" target=\"_blank\" rel=\"noopener\">accessible colour chapter of this Pressbook<\/a>\u00a0for more information.<\/p>\n<h3>Text Alignment<\/h3>\n<p>To set text alignment:<\/p>\n<ul>\n<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Set alignment in the Paragraph tools on the\u00a0<strong>Home\u00a0<\/strong>tab.<\/span><\/span><\/li>\n<li><span class=\"TextRun SCXW167845153 BCX2\" lang=\"EN-CA\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW167845153 BCX2\">Avoid justified alignment<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0as it can create excessive blocks of white space when zoomed and can create \u2018rivers of white space\u2019 which are<\/span><span class=\"NormalTextRun SCXW167845153 BCX2\">\u00a0gaps that appear to run through a paragraph due to coincidental alignment of spaces.<\/span><\/span><\/li>\n<\/ul>\n<h2><a id=\"docprop\"><\/a>Document Properties<\/h2>\n<p>The document title is announced to assistive technology and is more informative (and pleasant to hear) than the file name. Adding a plain language title to the metadata allows continued adherence file naming conventions. Ensure the language code matches the language of the document. Other fields are useful but not required.<\/p>\n<h3>Document Title<\/h3>\n<p>To add a document title:<\/p>\n<ol>\n<li>Navigate to\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>info.<\/strong>\n<ol>\n<li>On MacOS:\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>Properties<\/strong>\u00a0&gt;\u00a0<strong>Summary<\/strong>\u00a0tab.<\/li>\n<\/ol>\n<\/li>\n<li>Enter a descriptive title in the\u00a0<strong>Title<\/strong>\u00a0field.<\/li>\n<\/ol>\n<p>This cannot be done in Office Online.<\/p>\n<h3>Document Language<\/h3>\n<p>To set document language to match content:<\/p>\n<ol>\n<li>Click language on Status Bar at bottom of document screen or via\u00a0<strong>Tools\u00a0<\/strong>&gt;\u00a0<strong>Language<\/strong><\/li>\n<li>You can set a different language for different parts of your document:\n<ol>\n<li>Select desired text.<\/li>\n<li>Via\u00a0<strong>Review<\/strong>\u00a0tab, select\u00a0<strong>Language.<\/strong><\/li>\n<li>Select appropriate language.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<div class=\"glossary\"><span class=\"screen-reader-text\" id=\"definition\">definition<\/span><template id=\"term_2531_1168\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2531_1168\"><div tabindex=\"-1\"><p>Colour contrast is the difference in saturation, brightness, and pigment of different elements relative to one another. A contrast ratio of at least 4.5:1 between text and background is required by common accessibility standards.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><\/div>","protected":false},"author":1655,"menu_order":2,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[48],"contributor":[],"license":[],"class_list":["post-2531","chapter","type-chapter","status-publish","hentry","chapter-type-numberless"],"part":2518,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2531","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2531\/revisions"}],"predecessor-version":[{"id":8745,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2531\/revisions\/8745"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/parts\/2518"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2531\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/media?parent=2531"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=2531"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/contributor?post=2531"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/license?post=2531"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}