{"id":2533,"date":"2023-02-10T15:17:56","date_gmt":"2023-02-10T20:17:56","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/?post_type=chapter&#038;p=2533"},"modified":"2025-10-02T14:15:17","modified_gmt":"2025-10-02T18:15:17","slug":"powerpoint-accessibility-2","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/powerpoint-accessibility-2\/","title":{"raw":"Structure of Slides","rendered":"Structure of Slides"},"content":{"raw":"<strong>On this page:<\/strong>\r\n<ul class=\"navbar\">\r\n \t<li class=\"navitem\"><a href=\"#structure\">Slide Layouts<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#tables\">Tables<\/a><\/li>\r\n \t<li class=\"navitem\"><a href=\"#lists\">Lists<\/a><\/li>\r\n<\/ul>\r\n<h2><a id=\"structure\"><\/a>Slide Layouts<\/h2>\r\nProviding [pb_glossary id=\"1305\"]structure[\/pb_glossary] to documents is essential for assistive technology, but help all readers navigate your documents efficiently and understand relationships between topics.\r\n<h3>Slide Titles<\/h3>\r\nEnsure slides have a title placeholder (most default layouts do). Slides must have a \"Click to add title\" placeholder to create a properly coded title. Manually adding a text box and increasing the font size does not make a proper title. If you find many of your slides do not have title placeholders, review the <a href=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/chapter\/slide-master\/\">slide masters<\/a> and add title placeholders.\r\n\r\n<img class=\"alignnone wp-image-634 \" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/PPT-TitlePlaceholder-e1723070158251.png\" alt=\"\" width=\"540\" height=\"342\" \/>\r\n\r\nEnsure each slide has a descriptive, unique title. Effective titles help orient all users and provides structure to draw connections and enhance understanding. Titles allow all users to efficiently navigate your presentation.\r\n\r\nFor slides that contain media, such as a full-size image, chart, or other graphic or video, consider \"hiding\" the slide title.\r\n\r\nTo hide a slide title:\r\n<ol>\r\n \t<li><span style=\"text-align: initial;font-size: 1em\">Move to the <\/span><strong style=\"text-align: initial;font-size: 1em\">Accessibility<\/strong><span style=\"text-align: initial;font-size: 1em\"> tab.<\/span><\/li>\r\n \t<li>Open the\u00a0<strong>Slide Title<\/strong> menu and choose\u00a0<strong>Add Hidden Slide Title.<\/strong>\r\n<img class=\"alignnone size-full wp-image-614\" style=\"margin-bottom: 0\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/PPT-AddSlideTitle.png\" alt=\"\" width=\"370\" height=\"197\" \/><\/li>\r\n \t<li><span style=\"font-size: 1em\">Or click and drag an existing slide title out of the frame of the slide.<\/span><\/li>\r\n<\/ol>\r\nHow to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/title-a-slide-c5286802-495a-4b47-a8ae-212fb8a7dc74\">title a slide<\/a> from Microsoft support.\r\n\r\nIf the information of a slide continues to a second slide, best practice is to name your slides \"Example Title 1 of 2\" and \"Example Title 2 of 2.\"\r\n<h3>Slide Structure<\/h3>\r\nUsing textboxes as titles does not provide structure. Textboxes are read in the order they are added.\r\n[columns]\r\nTo change slide layout:\r\n<ol>\r\n \t<li>Select <strong>Home<\/strong><\/li>\r\n \t<li>Click <strong>Layout<\/strong><\/li>\r\n \t<li>Select appropriate layout and fill placeholders as needed.<\/li>\r\n \t<li>Layouts provide semantic structure and are pre-formatted with proper reading order.<\/li>\r\n<\/ol>\r\nhttps:\/\/mediaspace.langara.ca\/media\/t\/0_rzlmyazl\r\n\r\n[\/columns]\r\n<h3>Reading Order<\/h3>\r\nThe reading order of slides is essential for screen reader and text to speech users. Ensure reading order matches visual order.\r\n\r\nCheck the reading order of each slide to ensure it will be read logically by assistive technology.\r\n\r\n[columns]\r\n\r\nOn Windows:\r\n<ol>\r\n \t<li>Select <strong>Review<\/strong> tab &gt; <strong>Check Accessibility<\/strong> button &gt; <strong>Reading Order Pane<\/strong><\/li>\r\n \t<li>Drag and drop elements to their proper reading order\r\n<ol>\r\n \t<li>Rearranging items does not change their position on the slide<\/li>\r\n<\/ol>\r\n<\/li>\r\n \t<li>Click through list to ensure reading order matches visual layout<\/li>\r\n<\/ol>\r\nhttps:\/\/mediaspace.langara.ca\/media\/t\/0_ubbplwsg\r\n\r\n[\/columns]\r\nAvoid adding textboxes to slides for anything other than plain text. Instead, modify slide layouts and add proper placeholders.\r\n\r\nTo ensure accessible structure avoid invisible tables, text boxes, and repeated tabs, spaces, or returns. Instead:\r\n<ul>\r\n \t<li>Create columns using <strong>Layout<\/strong> &gt;\u00a0<strong>Columns.<\/strong><\/li>\r\n \t<li>Change spacing before and after paragraphs via<strong> Home<\/strong> &gt; <strong>Line Spacing Options.<\/strong><\/li>\r\n \t<li>Manually create a line break by pressing<strong>\u00a0Shift <\/strong>and\u00a0<strong>Enter.<\/strong><\/li>\r\n \t<li>Of repeatedly pressing Enter, use<strong>\u00a0Insert <\/strong>&gt;\u00a0<strong>Page Break.<\/strong><\/li>\r\n \t<li>Of repeatedly pressing Tab or Spacebar, navigate to<strong>\u00a0Home <\/strong>&gt;\u00a0<strong>Increase\/Decrease Indent\u00a0<\/strong>or use the indent markers on the horizontal ruler (<strong>View &gt; Ruler<\/strong>).<\/li>\r\n<\/ul>\r\n<h2><a id=\"tables\"><\/a>Tables<\/h2>\r\n[pb_glossary id=\"2026\"]Tables[\/pb_glossary] are useful for organizing data. Properly built and formatted tables are completely accessible.\r\n<h3>Table Best Practices<\/h3>\r\n<ul>\r\n \t<li>Tables must have a header and\/or column row.<\/li>\r\n \t<li>A concise, descriptive table title helps with context and organization<\/li>\r\n \t<li>Do not use nested, merged, split, or unnecessary blank cells<\/li>\r\n \t<li>Ensure cells have adequate padding and margins<\/li>\r\n \t<li>Do not use coloured cells or text alone to indicate meaning<\/li>\r\n \t<li>Do not use tables with invisible borders to format layout<\/li>\r\n \t<li>Office accessibility checker does not note table errors\r\n<ul>\r\n \t<li>Click in the top left cell, then use the\u00a0<strong>Tab<\/strong> key to see ensure your table reading order is logical and consistent<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nTo insert a table in PowerPoint:\r\n<ol>\r\n \t<li><strong>Insert<\/strong> tab<\/li>\r\n \t<li><strong>Table<\/strong><\/li>\r\n \t<li><strong>Insert Table<\/strong><\/li>\r\n \t<li>Indicate number of columns and rows and press <strong>Ok<\/strong>\r\n<ol>\r\n \t<li>You can add columns and rows later<\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>\r\n<div data-cke-filler-webkit=\"end\" data-cke-temp=\"1\">\r\n\r\nSet a header row\/column:\r\n<ol>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Click anywhere in your table.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Table<\/strong>\u00a0&gt;\u00a0<strong>Table Design<\/strong>\u00a0tab &gt; click\u00a0<strong>Header Row<\/strong>\u00a0(or\u00a0<strong>First Column<\/strong>, if column is a header) checkbox.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Banded Rows<\/strong>\u00a0or\u00a0<strong>Banded<\/strong>\u00a0<strong>Columns<\/strong>\u00a0for a landscape document.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select the header row then navigate to\u00a0<strong>Table Layout<\/strong>, select\u00a0<strong>Repeat Header Rows<\/strong>\u00a0to repeat headers across page breaks.<\/li>\r\n \t<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Accessible tables in Word can only have one header row,\u00a0one header column, or both.<\/li>\r\n<\/ol>\r\nRight-click on table and select\u00a0<strong>Table Properties<\/strong>\u00a0for\u00a0<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/set-or-change-table-properties-3237de89-b287-4379-8e0c-86d94873b2e0\" target=\"_blank\" rel=\"noopener\">advanced table options via the table properties dialogue.<\/a>\r\n\r\nIn some instances it may make sense to add alt text to a table as a summary. To do so:\r\n<ol>\r\n \t<li>Navigate to\u00a0<strong>Table Properties<\/strong><\/li>\r\n \t<li>Select the\u00a0<strong>Alt Text\u00a0<\/strong>tab<\/li>\r\n \t<li>Add a\u00a0<strong>Title<\/strong>\u00a0and a\u00a0<strong>Description<\/strong><\/li>\r\n \t<li>Click\u00a0<strong>Ok<\/strong><\/li>\r\n<\/ol>\r\n<\/div>\r\n<code><\/code>\r\n<h2><a id=\"lists\"><\/a>Lists<\/h2>\r\nProperly formatted lists organize information and makes your presentations accessible.\r\n<ul>\r\n \t<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use bullet lists for unorganized lists<\/li>\r\n \t<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Lists where the sequence is not important<\/li>\r\n<\/ul>\r\n<ol>\r\n \t<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use numbered lists for items where sequence is important<\/li>\r\n \t<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Such as steps in a process<\/li>\r\n<\/ol>\r\nTo create a list in PowerPoint:\r\n<ol>\r\n \t<li>On the <strong>Home<\/strong> tab<\/li>\r\n \t<li>Select <strong>Bullets, Numbering, or Multilevel List<\/strong>\r\n<ol>\r\n \t<li>The dropdowns accompanying <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\" target=\"_blank\" rel=\"noopener\" data-cke-saved-href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\">each style offer more options and customization<\/a>.<\/li>\r\n<\/ol>\r\n<\/li>\r\n<\/ol>\r\nLists can be converted to SmartArt. There are some additional <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/powerpoint-accessibility-5\/#smartart\">steps to make SmartArt accessible.<\/a>","rendered":"<p><strong>On this page:<\/strong><\/p>\n<ul class=\"navbar\">\n<li class=\"navitem\"><a href=\"#structure\">Slide Layouts<\/a><\/li>\n<li class=\"navitem\"><a href=\"#tables\">Tables<\/a><\/li>\n<li class=\"navitem\"><a href=\"#lists\">Lists<\/a><\/li>\n<\/ul>\n<h2><a id=\"structure\"><\/a>Slide Layouts<\/h2>\n<p>Providing <a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2533_1305\">structure<\/a> to documents is essential for assistive technology, but help all readers navigate your documents efficiently and understand relationships between topics.<\/p>\n<h3>Slide Titles<\/h3>\n<p>Ensure slides have a title placeholder (most default layouts do). Slides must have a &#8220;Click to add title&#8221; placeholder to create a properly coded title. Manually adding a text box and increasing the font size does not make a proper title. If you find many of your slides do not have title placeholders, review the <a href=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/chapter\/slide-master\/\">slide masters<\/a> and add title placeholders.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-634\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/PPT-TitlePlaceholder-e1723070158251.png\" alt=\"\" width=\"540\" height=\"342\" \/><\/p>\n<p>Ensure each slide has a descriptive, unique title. Effective titles help orient all users and provides structure to draw connections and enhance understanding. Titles allow all users to efficiently navigate your presentation.<\/p>\n<p>For slides that contain media, such as a full-size image, chart, or other graphic or video, consider &#8220;hiding&#8221; the slide title.<\/p>\n<p>To hide a slide title:<\/p>\n<ol>\n<li><span style=\"text-align: initial;font-size: 1em\">Move to the <\/span><strong style=\"text-align: initial;font-size: 1em\">Accessibility<\/strong><span style=\"text-align: initial;font-size: 1em\"> tab.<\/span><\/li>\n<li>Open the\u00a0<strong>Slide Title<\/strong> menu and choose\u00a0<strong>Add Hidden Slide Title.<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-614\" style=\"margin-bottom: 0\" src=\"https:\/\/pressbooks.bccampus.ca\/a11yondemand\/wp-content\/uploads\/sites\/2248\/2024\/07\/PPT-AddSlideTitle.png\" alt=\"\" width=\"370\" height=\"197\" \/><\/li>\n<li><span style=\"font-size: 1em\">Or click and drag an existing slide title out of the frame of the slide.<\/span><\/li>\n<\/ol>\n<p>How to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/title-a-slide-c5286802-495a-4b47-a8ae-212fb8a7dc74\">title a slide<\/a> from Microsoft support.<\/p>\n<p>If the information of a slide continues to a second slide, best practice is to name your slides &#8220;Example Title 1 of 2&#8221; and &#8220;Example Title 2 of 2.&#8221;<\/p>\n<h3>Slide Structure<\/h3>\n<p>Using textboxes as titles does not provide structure. Textboxes are read in the order they are added.<\/p>\n<div class=\"twocolumn\">\n<p>To change slide layout:<\/p>\n<ol>\n<li>Select <strong>Home<\/strong><\/li>\n<li>Click <strong>Layout<\/strong><\/li>\n<li>Select appropriate layout and fill placeholders as needed.<\/li>\n<li>Layouts provide semantic structure and are pre-formatted with proper reading order.<\/li>\n<\/ol>\n<p><iframe loading=\"lazy\" id=\"kaltura_player\" title=\"PowerPoint-Slide Structure\" src=\"https:\/\/api.ca.kaltura.com\/p\/138\/sp\/13800\/embedIframeJs\/uiconf_id\/23449468\/partner_id\/138?iframeembed=true&#38;playerId=kaltura_player&#38;entry_id=0_rzlmyazl&#38;flashvars[streamerType]=auto&#38;flashvars[localizationCode]=en&#38;flashvars[sideBarContainer.plugin]=true&#38;flashvars[sideBarContainer.position]=left&#38;flashvars[sideBarContainer.clickToClose]=true&#38;flashvars[chapters.plugin]=true&#38;flashvars[chapters.layout]=vertical&#38;flashvars[chapters.thumbnailRotator]=false&#38;flashvars[streamSelector.plugin]=true&#38;flashvars[EmbedPlayer.SpinnerTarget]=videoHolder&#38;flashvars[dualScreen.plugin]=true&#38;flashvars[hotspots.plugin]=1&#38;flashvars[Kaltura.addCrossoriginToIframe]=true&#38;wid=0_kdvu62w6\" width=\"400\" height=\"285\" allowfullscreen=\"allowfullscreen\" sandbox=\"allow-downloads allow-forms allow-same-origin allow-scripts allow-top-navigation allow-pointer-lock allow-popups allow-modals allow-orientation-lock allow-popups-to-escape-sandbox allow-presentation allow-top-navigation-by-user-activation\" frameborder=\"0\"><\/iframe><\/p>\n<\/div>\n<h3>Reading Order<\/h3>\n<p>The reading order of slides is essential for screen reader and text to speech users. Ensure reading order matches visual order.<\/p>\n<p>Check the reading order of each slide to ensure it will be read logically by assistive technology.<\/p>\n<div class=\"twocolumn\">\n<p>On Windows:<\/p>\n<ol>\n<li>Select <strong>Review<\/strong> tab &gt; <strong>Check Accessibility<\/strong> button &gt; <strong>Reading Order Pane<\/strong><\/li>\n<li>Drag and drop elements to their proper reading order\n<ol>\n<li>Rearranging items does not change their position on the slide<\/li>\n<\/ol>\n<\/li>\n<li>Click through list to ensure reading order matches visual layout<\/li>\n<\/ol>\n<p><iframe loading=\"lazy\" id=\"kaltura_player\" title=\"PowerPoint-Reading Order\" src=\"https:\/\/api.ca.kaltura.com\/p\/138\/sp\/13800\/embedIframeJs\/uiconf_id\/23449468\/partner_id\/138?iframeembed=true&#38;playerId=kaltura_player&#38;entry_id=0_ubbplwsg&#38;flashvars[streamerType]=auto&#38;flashvars[localizationCode]=en&#38;flashvars[sideBarContainer.plugin]=true&#38;flashvars[sideBarContainer.position]=left&#38;flashvars[sideBarContainer.clickToClose]=true&#38;flashvars[chapters.plugin]=true&#38;flashvars[chapters.layout]=vertical&#38;flashvars[chapters.thumbnailRotator]=false&#38;flashvars[streamSelector.plugin]=true&#38;flashvars[EmbedPlayer.SpinnerTarget]=videoHolder&#38;flashvars[dualScreen.plugin]=true&#38;flashvars[hotspots.plugin]=1&#38;flashvars[Kaltura.addCrossoriginToIframe]=true&#38;wid=0_ic62x53f\" width=\"400\" height=\"285\" allowfullscreen=\"allowfullscreen\" sandbox=\"allow-downloads allow-forms allow-same-origin allow-scripts allow-top-navigation allow-pointer-lock allow-popups allow-modals allow-orientation-lock allow-popups-to-escape-sandbox allow-presentation allow-top-navigation-by-user-activation\" frameborder=\"0\"><\/iframe><\/p>\n<\/div>\n<p>Avoid adding textboxes to slides for anything other than plain text. Instead, modify slide layouts and add proper placeholders.<\/p>\n<p>To ensure accessible structure avoid invisible tables, text boxes, and repeated tabs, spaces, or returns. Instead:<\/p>\n<ul>\n<li>Create columns using <strong>Layout<\/strong> &gt;\u00a0<strong>Columns.<\/strong><\/li>\n<li>Change spacing before and after paragraphs via<strong> Home<\/strong> &gt; <strong>Line Spacing Options.<\/strong><\/li>\n<li>Manually create a line break by pressing<strong>\u00a0Shift <\/strong>and\u00a0<strong>Enter.<\/strong><\/li>\n<li>Of repeatedly pressing Enter, use<strong>\u00a0Insert <\/strong>&gt;\u00a0<strong>Page Break.<\/strong><\/li>\n<li>Of repeatedly pressing Tab or Spacebar, navigate to<strong>\u00a0Home <\/strong>&gt;\u00a0<strong>Increase\/Decrease Indent\u00a0<\/strong>or use the indent markers on the horizontal ruler (<strong>View &gt; Ruler<\/strong>).<\/li>\n<\/ul>\n<h2><a id=\"tables\"><\/a>Tables<\/h2>\n<p><a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_2533_2026\">Tables<\/a> are useful for organizing data. Properly built and formatted tables are completely accessible.<\/p>\n<h3>Table Best Practices<\/h3>\n<ul>\n<li>Tables must have a header and\/or column row.<\/li>\n<li>A concise, descriptive table title helps with context and organization<\/li>\n<li>Do not use nested, merged, split, or unnecessary blank cells<\/li>\n<li>Ensure cells have adequate padding and margins<\/li>\n<li>Do not use coloured cells or text alone to indicate meaning<\/li>\n<li>Do not use tables with invisible borders to format layout<\/li>\n<li>Office accessibility checker does not note table errors\n<ul>\n<li>Click in the top left cell, then use the\u00a0<strong>Tab<\/strong> key to see ensure your table reading order is logical and consistent<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>To insert a table in PowerPoint:<\/p>\n<ol>\n<li><strong>Insert<\/strong> tab<\/li>\n<li><strong>Table<\/strong><\/li>\n<li><strong>Insert Table<\/strong><\/li>\n<li>Indicate number of columns and rows and press <strong>Ok<\/strong>\n<ol>\n<li>You can add columns and rows later<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<div data-cke-filler-webkit=\"end\" data-cke-temp=\"1\">\n<p>Set a header row\/column:<\/p>\n<ol>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Click anywhere in your table.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Table<\/strong>\u00a0&gt;\u00a0<strong>Table Design<\/strong>\u00a0tab &gt; click\u00a0<strong>Header Row<\/strong>\u00a0(or\u00a0<strong>First Column<\/strong>, if column is a header) checkbox.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select\u00a0<strong>Banded Rows<\/strong>\u00a0or\u00a0<strong>Banded<\/strong>\u00a0<strong>Columns<\/strong>\u00a0for a landscape document.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Select the header row then navigate to\u00a0<strong>Table Layout<\/strong>, select\u00a0<strong>Repeat Header Rows<\/strong>\u00a0to repeat headers across page breaks.<\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-font=\"Calibri Light\" data-leveltext=\"%1.\" data-listid=\"35\">Accessible tables in Word can only have one header row,\u00a0one header column, or both.<\/li>\n<\/ol>\n<p>Right-click on table and select\u00a0<strong>Table Properties<\/strong>\u00a0for\u00a0<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/set-or-change-table-properties-3237de89-b287-4379-8e0c-86d94873b2e0\" target=\"_blank\" rel=\"noopener\">advanced table options via the table properties dialogue.<\/a><\/p>\n<p>In some instances it may make sense to add alt text to a table as a summary. To do so:<\/p>\n<ol>\n<li>Navigate to\u00a0<strong>Table Properties<\/strong><\/li>\n<li>Select the\u00a0<strong>Alt Text\u00a0<\/strong>tab<\/li>\n<li>Add a\u00a0<strong>Title<\/strong>\u00a0and a\u00a0<strong>Description<\/strong><\/li>\n<li>Click\u00a0<strong>Ok<\/strong><\/li>\n<\/ol>\n<\/div>\n<p><code><\/code><\/p>\n<h2><a id=\"lists\"><\/a>Lists<\/h2>\n<p>Properly formatted lists organize information and makes your presentations accessible.<\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use bullet lists for unorganized lists<\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"1\" data-aria-level=\"1\">Lists where the sequence is not important<\/li>\n<\/ul>\n<ol>\n<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Use numbered lists for items where sequence is important<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri Light,Times New Roman\" data-listid=\"7\" data-aria-posinset=\"1\" data-aria-level=\"1\">Such as steps in a process<\/li>\n<\/ol>\n<p>To create a list in PowerPoint:<\/p>\n<ol>\n<li>On the <strong>Home<\/strong> tab<\/li>\n<li>Select <strong>Bullets, Numbering, or Multilevel List<\/strong>\n<ol>\n<li>The dropdowns accompanying <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\" target=\"_blank\" rel=\"noopener\" data-cke-saved-href=\"https:\/\/support.microsoft.com\/en-us\/office\/define-new-bullets-numbers-and-multilevel-lists-6c06ef65-27ad-4893-80c9-0b944cb81f5f\">each style offer more options and customization<\/a>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>Lists can be converted to SmartArt. There are some additional <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/powerpoint-accessibility-5\/#smartart\">steps to make SmartArt accessible.<\/a><\/p>\n<div class=\"glossary\"><span class=\"screen-reader-text\" id=\"definition\">definition<\/span><template id=\"term_2533_1305\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2533_1305\"><div tabindex=\"-1\"><p>The use of code (HTML attributes, PDF tags, XML, etc.) to distinguish content by meaning, not appearance. For example, a &lt;h1&gt; heading tag creates both a visual and coded navigation waypoint whereas increasing the font size and bolding simply makes regular text appear larger.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><template id=\"term_2533_2026\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_2533_2026\"><div tabindex=\"-1\"><p>Information presented in a grid format of rows and columns, generally to show a relationship between sets of data<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><\/div>","protected":false},"author":1655,"menu_order":3,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[48],"contributor":[],"license":[],"class_list":["post-2533","chapter","type-chapter","status-publish","hentry","chapter-type-numberless"],"part":2518,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2533","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2533\/revisions"}],"predecessor-version":[{"id":2662,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2533\/revisions\/2662"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/parts\/2518"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/2533\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/media?parent=2533"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=2533"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/contributor?post=2533"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/license?post=2533"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}