{"id":6511,"date":"2024-02-11T22:18:36","date_gmt":"2024-02-12T03:18:36","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/?post_type=chapter&#038;p=6511"},"modified":"2026-03-04T15:25:29","modified_gmt":"2026-03-04T20:25:29","slug":"closed-captioning-quick-guide","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/closed-captioning-quick-guide\/","title":{"raw":"Closed Captioning Quick Start Guide","rendered":"Closed Captioning Quick Start Guide"},"content":{"raw":"<img class=\"noborder img.chapter alignright wp-image-6580\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-300x242.png\" alt=\"\" width=\"149\" height=\"120\" \/>\r\n<h2 class=\"quickguideh2\">Closed Captioning\r\nQuick Start Guide<\/h2>\r\n<div class=\"textbox shaded\">Adding closed captions to your video helps all viewers but is essential for deaf and hard of hearing people.<\/div>\r\nGetting started with captioning:\r\n<div class=\"customrow\">\r\n<div class=\"customcolumn\">\r\n<h3 class=\"list\">Use closed captions<\/h3>\r\nClosed captions are a text file attached to a video, allowing viewers to toggle on or off the captions. Open captions, or subtitles, are burned into the video and not user choice. Use subtitles for additional languages in a video.\r\n\r\n<\/div>\r\n<div class=\"customcolumn\">\r\n<h3 class=\"list\">Leverage AI<\/h3>\r\nAdvances in AI have greatly improved transcription of audio to text. Use AI to generate captions, then edit for accuracy.\r\n<img class=\"noborder wp-image-6750 size-medium alignright\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-300x175.png\" alt=\"\" width=\"300\" height=\"175\" \/>\r\n\r\n<\/div>\r\n<\/div>\r\n<div class=\"clearfix\"><\/div>\r\n<h3 class=\"list\">Use Kaltura Mediaspace<\/h3>\r\nMedia uploaded to Kaltura Mediaspace\/My Media in Brightspace[footnote]Media uploaded after October 2022 only[\/footnote] automatically create machine-generated captions. <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/closed-captions-2\/#kaltura\">Review and edit captions<\/a> for accuracy.\r\n<img class=\"img.chapter alignnone wp-image-6589 size-large\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-1024x300.png\" alt=\"\" width=\"1024\" height=\"300\" \/>\r\n<div class=\"customrow\">\r\n<div class=\"customcolumn\">\r\n<h3 class=\"list\">Use OneDrive<\/h3>\r\nVideos uploaded to OneDrive will have captions automatically generated. Review and edit the captions for accuracy.\r\n\r\n<img class=\"alignnone wp-image-6588 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1.png\" alt=\"\" width=\"432\" height=\"787\" \/>\r\n\r\n<\/div>\r\n<div class=\"customcolumn\">\r\n<h3 class=\"list\">Live captions<\/h3>\r\nIn Teams:\r\n<img class=\"alignnone wp-image-5748 size-medium\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-213x300.png\" alt=\"Teams accessibility pane open with captions toggle highlighted\" width=\"213\" height=\"300\" \/>\r\nIn Zoom:\r\n<img class=\"alignnone wp-image-5745 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/ZoomCaptions.png\" alt=\"Zoom captions menu open showing Enable captions option\" width=\"209\" height=\"149\" \/>\r\nNote that automatic captions will not be accurate enough to meet accessibility standards, so plan to hire live transcribers and\/or interpreters.\r\n<h3 class=\"list\">Prefer videos with captions<\/h3>\r\nWhen choosing existing videos to distribute or show, choose videos that have captions.\r\n\r\n<\/div>\r\n<\/div>\r\n<div class=\"clearfix\"><\/div>\r\n<div class=\"textbox--disclaimer\"><img class=\"noborder alignleft wp-image-6958\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5.png\" alt=\"\" width=\"161\" height=\"190\" \/>When moving a video file between platforms, such as uploading an MP4 file to Brightspace, the captions exist as a separate file which needs to be uploaded alongside the video file. For that, and other reasons, we recommend using Kaltura. Once a Kaltura video is captioned it is always captioned when embeded, linked to, or otherwise shared. This eliminates the need to keep track of multiple files.<\/div>\r\n<div class=\"textbox textbox--key-takeaways\"><header class=\"textbox__header\">\r\n<p class=\"textbox__title\">Moving forward...<\/p>\r\n\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nAdd and edit captions for your videos. Prefer captioned videos. A video is not finished until it is accurately captioned.\r\n\r\nFor more information on captions and transcripts, move to the next page.\r\n\r\n<\/div>\r\n<\/div>","rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"noborder img.chapter alignright wp-image-6580\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-300x242.png\" alt=\"\" width=\"149\" height=\"120\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-300x242.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-65x53.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-225x182.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3-350x283.png 350w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-3.png 500w\" sizes=\"auto, (max-width: 149px) 100vw, 149px\" \/><\/p>\n<h2 class=\"quickguideh2\">Closed Captioning<br \/>\nQuick Start Guide<\/h2>\n<div class=\"textbox shaded\">Adding closed captions to your video helps all viewers but is essential for deaf and hard of hearing people.<\/div>\n<p>Getting started with captioning:<\/p>\n<div class=\"customrow\">\n<div class=\"customcolumn\">\n<h3 class=\"list\">Use closed captions<\/h3>\n<p>Closed captions are a text file attached to a video, allowing viewers to toggle on or off the captions. Open captions, or subtitles, are burned into the video and not user choice. Use subtitles for additional languages in a video.<\/p>\n<\/div>\n<div class=\"customcolumn\">\n<h3 class=\"list\">Leverage AI<\/h3>\n<p>Advances in AI have greatly improved transcription of audio to text. Use AI to generate captions, then edit for accuracy.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"noborder wp-image-6750 size-medium alignright\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-300x175.png\" alt=\"\" width=\"300\" height=\"175\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-300x175.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-65x38.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-225x131.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8-350x204.png 350w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-8.png 500w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<\/div>\n<\/div>\n<div class=\"clearfix\"><\/div>\n<h3 class=\"list\">Use Kaltura Mediaspace<\/h3>\n<p>Media uploaded to Kaltura Mediaspace\/My Media in Brightspace<a class=\"footnote\" title=\"Media uploaded after October 2022 only\" id=\"return-footnote-6511-1\" href=\"#footnote-6511-1\" aria-label=\"Footnote 1\"><sup class=\"footnote\">[1]<\/sup><\/a> automatically create machine-generated captions. <a href=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/chapter\/closed-captions-2\/#kaltura\">Review and edit captions<\/a> for accuracy.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"img.chapter alignnone wp-image-6589 size-large\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-1024x300.png\" alt=\"\" width=\"1024\" height=\"300\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-1024x300.png 1024w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-300x88.png 300w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-768x225.png 768w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-65x19.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-225x66.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2-350x102.png 350w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-01-30-at-16.27.44-2.png 1507w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<div class=\"customrow\">\n<div class=\"customcolumn\">\n<h3 class=\"list\">Use OneDrive<\/h3>\n<p>Videos uploaded to OneDrive will have captions automatically generated. Review and edit the captions for accuracy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6588 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1.png\" alt=\"\" width=\"432\" height=\"787\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1.png 432w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1-165x300.png 165w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1-65x118.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1-225x410.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Screenshot-2024-02-12-at-12.29.19-1-350x638.png 350w\" sizes=\"auto, (max-width: 432px) 100vw, 432px\" \/><\/p>\n<\/div>\n<div class=\"customcolumn\">\n<h3 class=\"list\">Live captions<\/h3>\n<p>In Teams:<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5748 size-medium\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-213x300.png\" alt=\"Teams accessibility pane open with captions toggle highlighted\" width=\"213\" height=\"300\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-213x300.png 213w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-65x92.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-225x317.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions-350x493.png 350w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/Teamscaptions.png 397w\" sizes=\"auto, (max-width: 213px) 100vw, 213px\" \/><br \/>\nIn Zoom:<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5745 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/ZoomCaptions.png\" alt=\"Zoom captions menu open showing Enable captions option\" width=\"209\" height=\"149\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/ZoomCaptions.png 209w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/01\/ZoomCaptions-65x46.png 65w\" sizes=\"auto, (max-width: 209px) 100vw, 209px\" \/><br \/>\nNote that automatic captions will not be accurate enough to meet accessibility standards, so plan to hire live transcribers and\/or interpreters.<\/p>\n<h3 class=\"list\">Prefer videos with captions<\/h3>\n<p>When choosing existing videos to distribute or show, choose videos that have captions.<\/p>\n<\/div>\n<\/div>\n<div class=\"clearfix\"><\/div>\n<div class=\"textbox--disclaimer\"><img loading=\"lazy\" decoding=\"async\" class=\"noborder alignleft wp-image-6958\" src=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5.png\" alt=\"\" width=\"161\" height=\"190\" srcset=\"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5.png 914w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-254x300.png 254w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-867x1024.png 867w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-768x907.png 768w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-65x77.png 65w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-225x266.png 225w, https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-content\/uploads\/sites\/1155\/2024\/02\/Untitled-design-5-350x414.png 350w\" sizes=\"auto, (max-width: 161px) 100vw, 161px\" \/>When moving a video file between platforms, such as uploading an MP4 file to Brightspace, the captions exist as a separate file which needs to be uploaded alongside the video file. For that, and other reasons, we recommend using Kaltura. Once a Kaltura video is captioned it is always captioned when embeded, linked to, or otherwise shared. This eliminates the need to keep track of multiple files.<\/div>\n<div class=\"textbox textbox--key-takeaways\">\n<header class=\"textbox__header\">\n<p class=\"textbox__title\">Moving forward&#8230;<\/p>\n<\/header>\n<div class=\"textbox__content\">\n<p>Add and edit captions for your videos. Prefer captioned videos. A video is not finished until it is accurately captioned.<\/p>\n<p>For more information on captions and transcripts, move to the next page.<\/p>\n<\/div>\n<\/div>\n<hr class=\"before-footnotes clear\" \/><div class=\"footnotes\"><ol><li id=\"footnote-6511-1\">Media uploaded after October 2022 only <a href=\"#return-footnote-6511-1\" class=\"return-footnote\" aria-label=\"Return to footnote 1\">&crarr;<\/a><\/li><\/ol><\/div>","protected":false},"author":1655,"menu_order":13,"template":"","meta":{"pb_show_title":"","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-6511","chapter","type-chapter","status-publish","hentry"],"part":6454,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/6511","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/users\/1655"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/6511\/revisions"}],"predecessor-version":[{"id":10351,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/6511\/revisions\/10351"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/parts\/6454"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapters\/6511\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/media?parent=6511"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=6511"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/contributor?post=6511"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/accessibilityhandbook\/wp-json\/wp\/v2\/license?post=6511"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}