{"id":355,"date":"2020-12-23T14:19:44","date_gmt":"2020-12-23T19:19:44","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/?post_type=chapter&p=355"},"modified":"2021-03-02T15:00:37","modified_gmt":"2021-03-02T20:00:37","slug":"qa","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/chapter\/qa\/","title":{"raw":"How to handle audience questions","rendered":"How to handle audience questions"},"content":{"raw":"

Most audiences want to ask questions during or after your presentation. In this chapter we help you prepare for and respond to audience questions.<\/span><\/h2>\r\nWhile it's not always possible to anticipate exactly what might be asked, these steps can help you skilfully address audience questions.\r\n\r\n \r\n\r\n[caption id=\"attachment_1084\" align=\"alignnone\" width=\"1024\"]\"\" Image free to use with no attribution required (CC0).[\/caption]\r\n

1. Anticipate & practice<\/h3>\r\nList possible questions that your audience might ask after your presentation. They might include these types of questions:\r\n

Query<\/em> - wanting more information\r\nClarification<\/em> - wanting to make something clear\r\nConfirmation<\/em> - wanting a yes or no response\r\nChallenge<\/em> - wanting to disagree \/ argue with what was said<\/p>\r\nThen draft answers to the questions you listed, and practise delivering your answers.\r\n\r\nYou might not have guessed the exact questions you're asked, but the practice gives you some ready answers that are easily adapted to the questions that you do get asked.\r\n\r\nIf this is a team presentation, assign teammates to answer specific questions or types of questions. For example, in a team presentation on defunding the police, Teammate A might answer questions about the law, Teammate B about social impact, and Teammate C about retraining.\r\n

2. Encourage<\/h3>\r\nSometimes it can be scary for an audience member to ask a question. So as a presenter, it's important to warmly encourage the audience to ask questions. Also, as presenters, we might look very serious or unfriendly, but just because we're nervous or trying to think of a good answer to someone's question. So make sure to warmly encourage the audience:\r\n
    \r\n \t
  • Let them know that you'll be glad to answer questions<\/span><\/li>\r\n \t
  • Smile while asking if there are questions, and while answering<\/li>\r\n \t
  • Thank the audience member for their question \"Thanks for asking. I'm so glad you noticed that\" or s<\/em><\/span>ay something like \"That's a great question! I'll be happy to answer it.<\/em>\"<\/span><\/li>\r\n<\/ul>\r\n

    3. Listen & repeat<\/h3>\r\nIt's important to carefully listen to the question asked, and then to repeat it. There are three benefits to repeating the question:\r\n
      \r\n \t
    • Ensures that you properly understood the question that was asked<\/li>\r\n \t
    • Lets all of the audience members hear the question (people behind the questioner might not have heard)<\/li>\r\n \t
    • Gives you time to think and formulate a good answer<\/li>\r\n<\/ul>\r\n

      4. Answer<\/h3>\r\nThe final step is to answer the question, speaking clearly and making eye contact with the whole audience. Conclude by asking the audience member \"Does that answer your question?\" or \"Is that the information you're looking for?\"\r\n

      What if you don't know the answer?<\/h4>\r\nYou can say, \"I'm not entirely sure, but I'd be happy to do some research and get back to you.\"<\/em> Be careful though \u2013 if you do this more than once or twice, you might seem ill-informed.\r\n\r\nIn an informal, collaborative meeting you could ask if anyone else has an answer.\r\n\r\n
      \r\n\r\n

      \u00a0Test your knowledge\u00a0<\/span><\/h2>\r\n

      [h5p id=\"37\"]<\/p>","rendered":"

      Most audiences want to ask questions during or after your presentation. In this chapter we help you prepare for and respond to audience questions.<\/span><\/h2>\n

      While it’s not always possible to anticipate exactly what might be asked, these steps can help you skilfully address audience questions.<\/p>\n

       <\/p>\n

      \"\"
      Image free to use with no attribution required (CC0).<\/figcaption><\/figure>\n

      1. Anticipate & practice<\/h3>\n

      List possible questions that your audience might ask after your presentation. They might include these types of questions:<\/p>\n

      Query<\/em> – wanting more information
      \nClarification<\/em> – wanting to make something clear
      \nConfirmation<\/em> – wanting a yes or no response
      \nChallenge<\/em> – wanting to disagree \/ argue with what was said<\/p>\n

      Then draft answers to the questions you listed, and practise delivering your answers.<\/p>\n

      You might not have guessed the exact questions you’re asked, but the practice gives you some ready answers that are easily adapted to the questions that you do get asked.<\/p>\n

      If this is a team presentation, assign teammates to answer specific questions or types of questions. For example, in a team presentation on defunding the police, Teammate A might answer questions about the law, Teammate B about social impact, and Teammate C about retraining.<\/p>\n

      2. Encourage<\/h3>\n

      Sometimes it can be scary for an audience member to ask a question. So as a presenter, it’s important to warmly encourage the audience to ask questions. Also, as presenters, we might look very serious or unfriendly, but just because we’re nervous or trying to think of a good answer to someone’s question. So make sure to warmly encourage the audience:<\/p>\n

        \n
      • Let them know that you’ll be glad to answer questions<\/span><\/li>\n
      • Smile while asking if there are questions, and while answering<\/li>\n
      • Thank the audience member for their question “Thanks for asking. I’m so glad you noticed that” or s<\/em><\/span>ay something like “That’s a great question! I’ll be happy to answer it.<\/em>“<\/span><\/li>\n<\/ul>\n

        3. Listen & repeat<\/h3>\n

        It’s important to carefully listen to the question asked, and then to repeat it. There are three benefits to repeating the question:<\/p>\n

          \n
        • Ensures that you properly understood the question that was asked<\/li>\n
        • Lets all of the audience members hear the question (people behind the questioner might not have heard)<\/li>\n
        • Gives you time to think and formulate a good answer<\/li>\n<\/ul>\n

          4. Answer<\/h3>\n

          The final step is to answer the question, speaking clearly and making eye contact with the whole audience. Conclude by asking the audience member “Does that answer your question?” or “Is that the information you’re looking for?”<\/p>\n

          What if you don’t know the answer?<\/h4>\n

          You can say, “I’m not entirely sure, but I’d be happy to do some research and get back to you.”<\/em> Be careful though \u2013 if you do this more than once or twice, you might seem ill-informed.<\/p>\n

          In an informal, collaborative meeting you could ask if anyone else has an answer.<\/p>\n

          \n

          \u00a0Test your knowledge\u00a0<\/span><\/h2>\n

          \n

          \n