{"id":69,"date":"2020-04-08T12:36:45","date_gmt":"2020-04-08T16:36:45","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/?post_type=chapter&#038;p=69"},"modified":"2021-03-02T14:43:57","modified_gmt":"2021-03-02T19:43:57","slug":"creating-effective-presentations","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/chapter\/creating-effective-presentations\/","title":{"raw":"How to structure your presentation","rendered":"How to structure your presentation"},"content":{"raw":"<h2 style=\"text-align: left\"><span style=\"color: #808080\">This chapter teaches you a quick, easy way to create effective presentations. You'll also learn how to use valid resources and avoid plagiarism.<\/span><\/h2>\r\n<h2 style=\"text-align: left\"><span style=\"color: #000000\">Structure<\/span><\/h2>\r\nThere are lots of ways to structure a presentation, but we like this one best. It\u2019s clear, simple and fits most presentations.\r\n<h3>Beginning<\/h3>\r\nIn this part of your presentation, you'll capture the audience's attention, tell them who you are, and give them a preview of your presentation.\r\n<ul>\r\n \t<li><strong>Grabber\/hook<\/strong>\u00a0 (Goes before or after the self-introduction) A very brief and interesting statement or question that grabs the audience\u2019s attention. See Grabber Types below for more details.<\/li>\r\n \t<li><strong>Self-introduction\u00a0 <\/strong>(Goes before or after the grabber<em>)<\/em> Tell the audience your name and [pb_glossary id=\"891\"]credentials[\/pb_glossary]. For example: <em>I'm Minh and I've been a professional presenter for 10 years.<\/em><\/li>\r\n \t<li><strong>Thesis<\/strong>\u00a0 The main point or argument of your presentation. Be brief and precise, not general or vague. For example: <em>I'm going to show you how practicing your presentation 10 times will improve your grade by 20%.<\/em><\/li>\r\n \t<li><strong>Overview of main points\u00a0<\/strong> Briefly outline the main points that you'll cover in your presentation. To help your audience, do list these in same order that you'll deliver them later on. For example: <em>First, we'll talk about what makes presentations great, then I'll share some data on how practice affects your confidence and performance, and finally we'll look at how to practice.<\/em><\/li>\r\n<\/ul>\r\n<h3>Body<\/h3>\r\nIn this part of your presentation, you'll deliver the detailed information of your presentation.\r\n<ul>\r\n \t<li><strong>Key point 1<\/strong>\u00a0 A major point that supports your thesis and may have supporting sub-points<\/li>\r\n \t<li><strong>Key point 2<\/strong>\u00a0 Another major point that supports your thesis and may have supporting sub-points<\/li>\r\n \t<li><strong>Key point 3<\/strong>\u00a0 The final major point that supports your thesis and may have supporting sub-points<\/li>\r\n<\/ul>\r\n<h3>Ending<\/h3>\r\nIn this part you'll remind the audience of what you told them, and tell them what to do next.\r\n<ul>\r\n \t<li><strong>Summary of main points<\/strong>\u00a0 (Can be merged with your conclusion) Clearly restate your three main points in the same order you delivered them. It's the same as your overview but in past tense. <em>First, I described what makes presentations great, then I shared data on how practice affects confidence and performance, and finally we looked at how to practice.<\/em><\/li>\r\n \t<li><strong>Conclusion<\/strong>\u00a0 Restate your thesis in past tense. For example: <em>I'm showed you that practicing your presentation 10 times will improve your grade by 20%.<\/em><\/li>\r\n \t<li><strong>Call to action<\/strong>\u00a0 Give your audience clear, active and compelling direction, based on what you told them. For example: <em>Practice your presentations ten times and start collecting those A-plusses!<\/em><\/li>\r\n<\/ul>\r\n<h2>Grabber types<\/h2>\r\nRemember that the grabber's job is <em>grabbing<\/em> the audience's attention, so it must be surprising, fascinating or intriguing. It must also be related to your presentation's topic. Here are some descriptions and examples:\r\n\r\n[h5p id=\"16\"]\r\n\r\nYou can also mix and match grabbers. For example, you could show an image and ask the audience to guess what it is.\r\n\r\nThe length of your grabber is relative to your total presentation time. For a 2-minute presentation, it should be quite brief \u2013 maybe one sentence. For a 16-minute team presentation, a 45-60 second grabber would be appropriate.\r\n<div class=\"postbox h5p-sidebar\">\r\n<div class=\"h5p-action-bar-settings h5p-panel\"><code><\/code><\/div>\r\n<\/div>\r\n<h2>Outline your presentation<\/h2>\r\nThe fastest way to create a successful presentation is to start with an outline.\r\n\r\nUse an outline, not a script; this will allow you to be more natural and let you look at the audience or camera. Reading is a guaranteed way to make your presentation boring.\r\n\r\nThe easiest way to create your outline is to work in this order:\r\n<ol>\r\n \t<li>Determine your thesis and write this as a full sentence<\/li>\r\n \t<li>Determine your 3 Main Points<\/li>\r\n \t<li>Add key supporting points for each of your Main Points<\/li>\r\n \t<li>Complete the other parts \u2013 introduction, grabber, call to action, etc.<\/li>\r\n<\/ol>\r\nWorking in this order is fast because it's easier to create the conclusion and grabber when you've already decided on the content. Also, after you have the main structure it's easy to add details, examples and stories that make your presentation interesting and convincing.\r\n\r\nAnother benefit of outlining is that you can use the outline as your presentation notes.\r\n\r\n<hr \/>\r\n\r\n<h2 style=\"text-align: center\"><span style=\"color: #ffffff;background-color: #3366ff\">\u00a0Test your knowledge\u00a0<\/span><\/h2>\r\n<p style=\"text-align: center\">[h5p id=\"17\"]<\/p>\r\n\r\n\r\n<hr \/>","rendered":"<h2 style=\"text-align: left\"><span style=\"color: #808080\">This chapter teaches you a quick, easy way to create effective presentations. You&#8217;ll also learn how to use valid resources and avoid plagiarism.<\/span><\/h2>\n<h2 style=\"text-align: left\"><span style=\"color: #000000\">Structure<\/span><\/h2>\n<p>There are lots of ways to structure a presentation, but we like this one best. It\u2019s clear, simple and fits most presentations.<\/p>\n<h3>Beginning<\/h3>\n<p>In this part of your presentation, you&#8217;ll capture the audience&#8217;s attention, tell them who you are, and give them a preview of your presentation.<\/p>\n<ul>\n<li><strong>Grabber\/hook<\/strong>\u00a0 (Goes before or after the self-introduction) A very brief and interesting statement or question that grabs the audience\u2019s attention. See Grabber Types below for more details.<\/li>\n<li><strong>Self-introduction\u00a0 <\/strong>(Goes before or after the grabber<em>)<\/em> Tell the audience your name and <a class=\"glossary-term\" aria-haspopup=\"dialog\" aria-describedby=\"definition\" href=\"#term_69_891\">credentials<\/a>. For example: <em>I&#8217;m Minh and I&#8217;ve been a professional presenter for 10 years.<\/em><\/li>\n<li><strong>Thesis<\/strong>\u00a0 The main point or argument of your presentation. Be brief and precise, not general or vague. For example: <em>I&#8217;m going to show you how practicing your presentation 10 times will improve your grade by 20%.<\/em><\/li>\n<li><strong>Overview of main points\u00a0<\/strong> Briefly outline the main points that you&#8217;ll cover in your presentation. To help your audience, do list these in same order that you&#8217;ll deliver them later on. For example: <em>First, we&#8217;ll talk about what makes presentations great, then I&#8217;ll share some data on how practice affects your confidence and performance, and finally we&#8217;ll look at how to practice.<\/em><\/li>\n<\/ul>\n<h3>Body<\/h3>\n<p>In this part of your presentation, you&#8217;ll deliver the detailed information of your presentation.<\/p>\n<ul>\n<li><strong>Key point 1<\/strong>\u00a0 A major point that supports your thesis and may have supporting sub-points<\/li>\n<li><strong>Key point 2<\/strong>\u00a0 Another major point that supports your thesis and may have supporting sub-points<\/li>\n<li><strong>Key point 3<\/strong>\u00a0 The final major point that supports your thesis and may have supporting sub-points<\/li>\n<\/ul>\n<h3>Ending<\/h3>\n<p>In this part you&#8217;ll remind the audience of what you told them, and tell them what to do next.<\/p>\n<ul>\n<li><strong>Summary of main points<\/strong>\u00a0 (Can be merged with your conclusion) Clearly restate your three main points in the same order you delivered them. It&#8217;s the same as your overview but in past tense. <em>First, I described what makes presentations great, then I shared data on how practice affects confidence and performance, and finally we looked at how to practice.<\/em><\/li>\n<li><strong>Conclusion<\/strong>\u00a0 Restate your thesis in past tense. For example: <em>I&#8217;m showed you that practicing your presentation 10 times will improve your grade by 20%.<\/em><\/li>\n<li><strong>Call to action<\/strong>\u00a0 Give your audience clear, active and compelling direction, based on what you told them. For example: <em>Practice your presentations ten times and start collecting those A-plusses!<\/em><\/li>\n<\/ul>\n<h2>Grabber types<\/h2>\n<p>Remember that the grabber&#8217;s job is <em>grabbing<\/em> the audience&#8217;s attention, so it must be surprising, fascinating or intriguing. It must also be related to your presentation&#8217;s topic. Here are some descriptions and examples:<\/p>\n<div id=\"h5p-16\">\n<div class=\"h5p-iframe-wrapper\"><iframe id=\"h5p-iframe-16\" class=\"h5p-iframe\" data-content-id=\"16\" style=\"height:1px\" src=\"about:blank\" frameBorder=\"0\" scrolling=\"no\" title=\"Grabber Types\"><\/iframe><\/div>\n<\/div>\n<p>You can also mix and match grabbers. For example, you could show an image and ask the audience to guess what it is.<\/p>\n<p>The length of your grabber is relative to your total presentation time. For a 2-minute presentation, it should be quite brief \u2013 maybe one sentence. For a 16-minute team presentation, a 45-60 second grabber would be appropriate.<\/p>\n<div class=\"postbox h5p-sidebar\">\n<div class=\"h5p-action-bar-settings h5p-panel\"><code><\/code><\/div>\n<\/div>\n<h2>Outline your presentation<\/h2>\n<p>The fastest way to create a successful presentation is to start with an outline.<\/p>\n<p>Use an outline, not a script; this will allow you to be more natural and let you look at the audience or camera. Reading is a guaranteed way to make your presentation boring.<\/p>\n<p>The easiest way to create your outline is to work in this order:<\/p>\n<ol>\n<li>Determine your thesis and write this as a full sentence<\/li>\n<li>Determine your 3 Main Points<\/li>\n<li>Add key supporting points for each of your Main Points<\/li>\n<li>Complete the other parts \u2013 introduction, grabber, call to action, etc.<\/li>\n<\/ol>\n<p>Working in this order is fast because it&#8217;s easier to create the conclusion and grabber when you&#8217;ve already decided on the content. Also, after you have the main structure it&#8217;s easy to add details, examples and stories that make your presentation interesting and convincing.<\/p>\n<p>Another benefit of outlining is that you can use the outline as your presentation notes.<\/p>\n<hr \/>\n<h2 style=\"text-align: center\"><span style=\"color: #ffffff;background-color: #3366ff\">\u00a0Test your knowledge\u00a0<\/span><\/h2>\n<p style=\"text-align: center\">\n<div id=\"h5p-17\">\n<div class=\"h5p-iframe-wrapper\"><iframe id=\"h5p-iframe-17\" class=\"h5p-iframe\" data-content-id=\"17\" style=\"height:1px\" src=\"about:blank\" frameBorder=\"0\" scrolling=\"no\" title=\"Presentation Model Drag &amp; Drop\"><\/iframe><\/div>\n<\/div>\n<hr \/>\n<div class=\"glossary\"><span class=\"screen-reader-text\" id=\"definition\">definition<\/span><template id=\"term_69_891\"><div class=\"glossary__definition\" role=\"dialog\" data-id=\"term_69_891\"><div tabindex=\"-1\"><p>What makes you an authority on the subject \u2013 usually education or experience.<\/p>\n<\/div><button><span aria-hidden=\"true\">&times;<\/span><span class=\"screen-reader-text\">Close definition<\/span><\/button><\/div><\/template><\/div>","protected":false},"author":845,"menu_order":4,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[47],"contributor":[],"license":[],"class_list":["post-69","chapter","type-chapter","status-publish","hentry","chapter-type-standard"],"part":73,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapters\/69","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/wp\/v2\/users\/845"}],"version-history":[{"count":25,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapters\/69\/revisions"}],"predecessor-version":[{"id":1127,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapters\/69\/revisions\/1127"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/parts\/73"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapters\/69\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/wp\/v2\/media?parent=69"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/pressbooks\/v2\/chapter-type?post=69"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/wp\/v2\/contributor?post=69"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/businesspresentationskills\/wp-json\/wp\/v2\/license?post=69"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}