14 Getting Credit for all Apprenticeship Hours Worked

It is recommended that trade apprentices perform two reconciliations on a regular basis to ensure that the are getting paid accurately for all work performed and that all work-based training hours are recorded as apprenticeship hours with the Provincial or Territorial Apprenticeship Training Authority to attain certification.

Reconciling Paycheck to Time Records and Employment Agreement

1. Record daily log of time worked. This should include separately time considered regular pay, overtime pay, sick days, etc.
2. Review pay slip for specific pay period dates. Pay slips should be consecutive dates.  There would be no gaps in pay periods between pay slips unless a trade apprentice was on leave or had $nil remuneration during an entire pay period
3. From the timesheet records, recalculate all earnings items separately as per pay slip based on your rate of pay and hours recorded over the pay period
4. Review that Other Pay items are reasonable and consistent based on the employment agreement, collective agreement, or provincial jurisdiction. This would include vacation pay, sick pay, statutory holiday pay, etc.
5. Review that Taxable Benefits are reasonable and consistent with each pay slip.
6. Recalculate net pay (gross pay less deductions) and match to amount direct deposited into your bank account.
7. Inquire with your sponsored employer first if there is a discrepancy with your pay

Reconciling Time Records to Apprenticeship Hours

1. Record daily log of time worked. Overtime hours will be counted same as regular hours (ie. 1 hour of overtime = 1 hour worked).  If you are an apprentice working at multiple job sites, this should include the job site location, Company contracted out to, journeyperson supervising your training.
2. Review logged training hours with the Provincial / Territorial Apprenticeship Training Authority. Categorize logged hours by sponsored employer or by date.
3. From the timesheet records, categorize all worked hours by sponsored employer or by date depending on how logged hours are shown.
4. Agree that all work-based hours from timesheet records have been recorded with the Provincial / Territorial Apprenticeship Training Authority
5. Inquire with your sponsored employer first if there is a discrepancy, then the Provincial / Territorial Apprenticeship Training Authority