Forms FAQ

Microsoft Forms is an online tool that allows you to create surveys, quizzes, and polls, as well as collect responses in real time. It’s user-friendly and integrates seamlessly with other Microsoft 365 apps, making it a great choice for checking in, gathering feedback, conducting assessments, and more in an educational setting.

Accessing Microsoft Forms:

1. Login to Microsoft365.
2. Click Apps on the left side toolbar.
3. Click All apps and select Forms.

See the Microsoft Forms Quick Start Guide for instructions on creating a new Form.

See the Microsoft Forms Quiz Quick Start Guide for instructions on creating a new Quiz.

A Form is used for collecting information or feedback (e.g., surveys, polls), while a Quiz is designed for assessments where you can assign point values to questions and provide automatic feedback. In quizzes, you can also track correct/incorrect answers and give grades.

Select from a range of question types, including:

• Choice (multiple choice)
• Text (open-ended answers)
• Rating (star or number ratings)
• Date (ask for a date)
• Likert (scale for agreement levels)

Add the question, provide answer options (if creating a quiz), and set any additional options like required responses or multiple answers.

Yes, you can add media to enhance your form or quiz:

1. For questions, click the Image or Video icon next to the question text field to upload a file or provide a URL.
2. You can also insert media directly into your form’s title section to make it more visually appealing.
3. Ensure your media complies with accessibility guidelines for all users.

To reorder questions:

Click the drag handle () at the top of the question and reorder the question.
or
Click on the question you want to move and use the up or down arrow () next to the question to change its position.

To edit a question:

1. Click on the question itself to make changes.
2. You can modify the text, answer choices, or settings (e.g., required field) directly in the editor.

If you want to change a question type, delete the question and add new.

1. Click Collect Responses in the upper-right corner of the form you wish to share.
2. Choose your sharing options:
   • Anyone with the link can respond (for public access, anonymous, no sign-in required)
   • Only people in Langara College can respond (for internal use, can record name, sign-in required)
   • Specific people in  Langara College can respond (for internal use, can record name, sign-in required)
3. Copy the link, generate a QR code, or share directly via email or Teams. You can also embed the form on Brightspace, in PowerPoint, and in OneNote.

Yes! To collaborate:

1. Click the ellipsis on the top right corner of the form and select Collaborate or Duplicate.
2. Click Share the link to collaborate and view result.
3. Choose from the dropdown, who can collaborate on your form/quiz. We recommend sharing with Specific people in Langara College with the link can edit and view result.
   
4. Copy and Share the link with colleagues

See the Presenting Microsoft Forms in PowerPoint Quick Guide for instructions.

To view responses:

1. Go to the Responses tab at the top of your form.
2. Here, you can see a summary of all responses with charts and graphs.
3. For a more detailed view, click View Results to see individual responses.

For advanced analysis:

1. Click the Excel Spreadsheet to view all the response data.
2. You can sort, filter, and analyze responses.

To receive notifications for new responses:

1. In the Settings menu(gear icon) on the top right of your form/quiz, check the box next to Get email notification of each response.
2. Provide the email you wish to receive notifications.
3. You will receive an email every time a new response is submitted.

Yes, you can set a deadline:

1. Go to the Settings menu (gear icon) on the top right of your form/quiz.
2. Check the option for Start Date and End Date.
3. Set the dates and times for when the form will open and close to responses.

If responses aren’t showing correctly:

1. Ensure the form is still open and hasn’t been closed or restricted.
2. Check if any filters or validation settings are affecting the responses.
3. Make sure all respondents are using updated browsers and devices.

If the issue persists, try exporting the responses to Excel to see if the data is captured but not displaying.