| Timeline Before the Event | Activity |
|---|---|
| Nomination Phase | |
| 5-4 months | Set meetings with the OER Champions Event Planning Team, including AMS/SUO, CTLT/CTL, and UBC Library. |
| Develop OER Champions nomination criteria. | |
| 4-3 months | Develop the letter/web post outlining the recognition event and nomination criteria. |
| Develop the web form with the nomination criteria in a UBC survey system (e.g. Qualtrics, SurveyMonkey). | |
| 3 months | Develop social media objects about the nominations. This should include a link to the nomination letter, criteria, and web form. |
| 2 months | Post the social media objects and webpage details about the nominations. Include the following sites: - AMS websites and social media. - Open UBC Website - UBC Library Website - Provost Teaching and Learning Website |
| 1 month | Collate nominations and evaluate for inclusion in the event. |
| Send invitations to nominees and nominators. | |
| Secure a venue and catering. | |
| Reach out to speakers and send invitations to special guests. | |
| Post Nomination Phase | |
| 1 month | Review nominations. |
| Send invitations. | |
| 3-4 weeks | Create event materials (slide deck, event program). |
| 2-3 weeks | Review RSVPs and confirm guest list. |
| 2 weeks | Email event reminder with program attached. |
| Event Phase | |
| 1 month | Book event space. |
| Send invitations to special guests. | |
| Reach out to speakers and send invitations to special guests. | |
| Review RSVPs and confirm guest list. | |
| Post Event | |
| 1-2 weeks | Draft the congratulations letter. |
| 2-3 weeks | Obtain letter signatures. |
| 3-4 weeks | Send congratulations letters to winners and department heads. |
| 1-4 weeks | Draft and a post for the Open UBC website about the event and winners. |
License
Student Open Education Advocacy Copyright © by Erin Fields; Donna Langille; and Leila Malkin is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License, except where otherwise noted.