{"id":105,"date":"2024-06-03T17:10:03","date_gmt":"2024-06-03T21:10:03","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/?post_type=chapter&#038;p=105"},"modified":"2024-10-21T18:15:59","modified_gmt":"2024-10-21T22:15:59","slug":"reception-plan-logistics","status":"web-only","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/chapter\/reception-plan-logistics\/","title":{"raw":"Reception Plan &amp; Logistics","rendered":"Reception Plan &amp; Logistics"},"content":{"raw":"Starting the reception planning process early is key to securing the best venue and finding the right speakers for your event.\r\n<h1>Securing Speakers<\/h1>\r\nThe speakers at an OER Champions event can reinforce the importance of OER work, share OER success stories, highlight the funding and supports available for OER creators, and address future opportunities and challenges in open education.\r\n\r\nExamples of past UBC OER Champions (Vancouver)\u00a0 speakers include:\r\n<ul>\r\n \t<li>Academic leaders such as the Provost or Vice President of Academic Affairs<\/li>\r\n \t<li>Library leaders such as the University Librarian or the Deputy University Librarian<\/li>\r\n \t<li>Previous OER Champions, faculty, and students who can speak to the process of creating OERs and the benefits of using OERs in the classroom<\/li>\r\n \t<li>OER specialists from CTLT and the library<\/li>\r\n<\/ul>\r\nOnce the date for your event is confirmed, extend a formal invitation to potential speakers. Your invitation should clearly outline the event's purpose and significance and give an idea of the event program. Around 1 month before your event, check back in with speakers to get a sense of the length of their talk, and to confirm whether or not they need any audiovisual equipment or support.\r\n<h1>Added Invitees<\/h1>\r\nAn OER Champions event is a good way to engage with key university leaders such as department heads and deans about supporting OER projects on campus. Consider sending invitations to leaders in faculties with OER Champion nominees, as well as those who who have demonstrated a commitment to innovative teaching practices. Invitations should be personalized to each special guest, emphasizing the work being done in their faculty or department, and the impact their participation could have.\r\n<h1>Location &amp; Event Details<\/h1>\r\nThere are a variety of event spaces available on both campuses to suit events of different sizes and levels of formality:\r\n<ul>\r\n \t<li><a href=\"https:\/\/ceremonies.ubc.ca\/event-resources\/event-venues-suppliers\/\">UBC Event Venues &amp; Suppliers<\/a><\/li>\r\n \t<li><a href=\"https:\/\/okanagan.ubcconferences.com\/meeting-space-only\/meeting-event-space\/event-catering-space\/\">UBC Okanagan Meeting &amp; Event Space<\/a><\/li>\r\n<\/ul>\r\n<div class=\"textbox textbox--examples\"><header class=\"textbox__header\">\r\n<p class=\"textbox__title\">Examples - Event Venues<\/p>\r\n\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\n[caption id=\"attachment_177\" align=\"aligncenter\" width=\"500\"]<img class=\"wp-image-177\" src=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-scaled.jpg\" alt=\"\" width=\"500\" height=\"375\" \/> The formal UBC Vancouver OER 2024 Champions Event was held in the Student Union <a href=\"https:\/\/www.nestcatering.com\/our-space\/unique-venues\/the-great-hall\/\">Great Hall.<\/a>[\/caption]\r\n\r\n&nbsp;\r\n\r\n[caption id=\"attachment_280\" align=\"aligncenter\" width=\"504\"]<img class=\"wp-image-280\" src=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-300x225.png\" alt=\"\" width=\"504\" height=\"379\" \/> The casual OER 2022 Champions event was held in the UBC Student Union building in the <a href=\"https:\/\/www.nestcatering.com\/our-space\/unique-venues\/lev-bukhman-theatre-lounge\/\">Lev Bukham Theatre Lounge<\/a>, or the \"Egg\".[\/caption]\r\n\r\n<\/div>\r\n<\/div>\r\n&nbsp;","rendered":"<p>Starting the reception planning process early is key to securing the best venue and finding the right speakers for your event.<\/p>\n<h1>Securing Speakers<\/h1>\n<p>The speakers at an OER Champions event can reinforce the importance of OER work, share OER success stories, highlight the funding and supports available for OER creators, and address future opportunities and challenges in open education.<\/p>\n<p>Examples of past UBC OER Champions (Vancouver)\u00a0 speakers include:<\/p>\n<ul>\n<li>Academic leaders such as the Provost or Vice President of Academic Affairs<\/li>\n<li>Library leaders such as the University Librarian or the Deputy University Librarian<\/li>\n<li>Previous OER Champions, faculty, and students who can speak to the process of creating OERs and the benefits of using OERs in the classroom<\/li>\n<li>OER specialists from CTLT and the library<\/li>\n<\/ul>\n<p>Once the date for your event is confirmed, extend a formal invitation to potential speakers. Your invitation should clearly outline the event&#8217;s purpose and significance and give an idea of the event program. Around 1 month before your event, check back in with speakers to get a sense of the length of their talk, and to confirm whether or not they need any audiovisual equipment or support.<\/p>\n<h1>Added Invitees<\/h1>\n<p>An OER Champions event is a good way to engage with key university leaders such as department heads and deans about supporting OER projects on campus. Consider sending invitations to leaders in faculties with OER Champion nominees, as well as those who who have demonstrated a commitment to innovative teaching practices. Invitations should be personalized to each special guest, emphasizing the work being done in their faculty or department, and the impact their participation could have.<\/p>\n<h1>Location &amp; Event Details<\/h1>\n<p>There are a variety of event spaces available on both campuses to suit events of different sizes and levels of formality:<\/p>\n<ul>\n<li><a href=\"https:\/\/ceremonies.ubc.ca\/event-resources\/event-venues-suppliers\/\">UBC Event Venues &amp; Suppliers<\/a><\/li>\n<li><a href=\"https:\/\/okanagan.ubcconferences.com\/meeting-space-only\/meeting-event-space\/event-catering-space\/\">UBC Okanagan Meeting &amp; Event Space<\/a><\/li>\n<\/ul>\n<div class=\"textbox textbox--examples\">\n<header class=\"textbox__header\">\n<p class=\"textbox__title\">Examples &#8211; Event Venues<\/p>\n<\/header>\n<div class=\"textbox__content\">\n<figure id=\"attachment_177\" aria-describedby=\"caption-attachment-177\" style=\"width: 500px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-177\" src=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-scaled.jpg\" alt=\"\" width=\"500\" height=\"375\" srcset=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-scaled.jpg 2560w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-300x225.jpg 300w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-1024x768.jpg 1024w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-768x576.jpg 768w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-1536x1152.jpg 1536w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-2048x1536.jpg 2048w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-65x49.jpg 65w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-225x169.jpg 225w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/08\/OERChampions_2024FormalEvent-2-350x263.jpg 350w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><figcaption id=\"caption-attachment-177\" class=\"wp-caption-text\">The formal UBC Vancouver OER 2024 Champions Event was held in the Student Union <a href=\"https:\/\/www.nestcatering.com\/our-space\/unique-venues\/the-great-hall\/\">Great Hall.<\/a><\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<figure id=\"attachment_280\" aria-describedby=\"caption-attachment-280\" style=\"width: 504px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-280\" src=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-300x225.png\" alt=\"\" width=\"504\" height=\"379\" srcset=\"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-300x225.png 300w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-768x576.png 768w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-65x49.png 65w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-225x169.png 225w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg-350x262.png 350w, https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-content\/uploads\/sites\/2200\/2024\/06\/egg.png 826w\" sizes=\"auto, (max-width: 504px) 100vw, 504px\" \/><figcaption id=\"caption-attachment-280\" class=\"wp-caption-text\">The casual OER 2022 Champions event was held in the UBC Student Union building in the <a href=\"https:\/\/www.nestcatering.com\/our-space\/unique-venues\/lev-bukhman-theatre-lounge\/\">Lev Bukham Theatre Lounge<\/a>, or the &#8220;Egg&#8221;.<\/figcaption><\/figure>\n<\/div>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"author":1076,"menu_order":1,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-105","chapter","type-chapter","status-web-only","hentry"],"part":103,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapters\/105","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/wp\/v2\/users\/1076"}],"version-history":[{"count":11,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapters\/105\/revisions"}],"predecessor-version":[{"id":296,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapters\/105\/revisions\/296"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/parts\/103"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapters\/105\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/wp\/v2\/media?parent=105"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/pressbooks\/v2\/chapter-type?post=105"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/wp\/v2\/contributor?post=105"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/oeadvocacy\/wp-json\/wp\/v2\/license?post=105"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}