{"id":312,"date":"2025-12-18T17:45:31","date_gmt":"2025-12-18T22:45:31","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/?post_type=chapter&#038;p=312"},"modified":"2026-03-01T23:31:18","modified_gmt":"2026-03-02T04:31:18","slug":"what-is-data-deposit","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/chapter\/what-is-data-deposit\/","title":{"raw":"What is Data Deposit?","rendered":"What is Data Deposit?"},"content":{"raw":"<h4><a href=\"https:\/\/pressbooks.bccampus.ca\/rdmoer\/part\/module-5-data-deposit\/\">Module Home<\/a><\/h4>\r\n<h4>Lesson 1 of 16<\/h4>\r\n<h3>The Tri-Agency Councils define data deposit as occurring:<\/h3>\r\nwhen the research data collected as part of a research project are transferred to a research data repository. The repository should have easily accessible policies describing deposit and user licenses, access control, preservation procedures, storage and backup practices, and sustainability and succession plans. The deposit of research data into appropriate repositories supports ongoing data-retention and, where appropriate, access to the data. (CIHR et al., 2021).\r\n\r\n&nbsp;\r\n<div class=\"textbox\">\r\n\r\nPlease note that depositing your data does not necessarily mean making it openly available for anyone to use. Some repositories have mechanisms for restricting access and require that data sharing and use agreements be completed before allowing access to a data set.\r\n\r\n<\/div>\r\n&nbsp;\r\n<div class=\"textbox\">\r\n\r\nThe earlier you plan for depositing your data, consider what types of information are needed to understand your data, and document that information as you go, the easier it will be to deposit this data.\r\n\r\n<\/div>\r\n<h1>Why Deposit and Share Your Data?<\/h1>\r\n<ul>\r\n \t<li>Preparing your data for deposit through good documentation practices and sharing it in a repository makes it more findable.<\/li>\r\n \t<li>Putting your data in a repository helps ensure it is preserved and remains appropriately accessible.<\/li>\r\n \t<li>Data sharing promotes transparency and replicability of research and validation of research results.<\/li>\r\n \t<li>When others can use your data and cite it, it increases the impact of your research.<\/li>\r\n \t<li>It can reduce duplication of effort when data is made available for secondary use.\r\n<ul>\r\n \t<li>Using data that was collected by someone else or for purposes other than for your current study is called <span style=\"color: #00ccff\"><strong>secondary data use<\/strong><\/span>.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>Depositing your data helps you to comply with data deposit or data sharing policies that affect you and your research (i.e., If your research is funded by an entity with a deposit requirement, or if you publish in a journal with a data sharing policy).<\/li>\r\n<\/ul>\r\n<h1>Data Access Statements<\/h1>\r\nIncreasingly, publishers are requiring data that supports a publication\u2019s conclusions be made available in a repository so it can be linked to the article. Data access statements, also called data availability statements, are another aspect of this trend where a journal may require that you include a statement of where data associated with the paper is available, including links to it or a persistent identifier (i.e., a DOI), and its access requirements. If data cannot be made openly available, the statement should outline the reasons for this.\r\n<h4><a href=\"https:\/\/pressbooks.bccampus.ca\/rdmoer\/chapter\/what-is-data-licensing\/\">Next Lesson<\/a><\/h4>","rendered":"<h4><a href=\"https:\/\/pressbooks.bccampus.ca\/rdmoer\/part\/module-5-data-deposit\/\">Module Home<\/a><\/h4>\n<h4>Lesson 1 of 16<\/h4>\n<h3>The Tri-Agency Councils define data deposit as occurring:<\/h3>\n<p>when the research data collected as part of a research project are transferred to a research data repository. The repository should have easily accessible policies describing deposit and user licenses, access control, preservation procedures, storage and backup practices, and sustainability and succession plans. The deposit of research data into appropriate repositories supports ongoing data-retention and, where appropriate, access to the data. (CIHR et al., 2021).<\/p>\n<p>&nbsp;<\/p>\n<div class=\"textbox\">\n<p>Please note that depositing your data does not necessarily mean making it openly available for anyone to use. Some repositories have mechanisms for restricting access and require that data sharing and use agreements be completed before allowing access to a data set.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"textbox\">\n<p>The earlier you plan for depositing your data, consider what types of information are needed to understand your data, and document that information as you go, the easier it will be to deposit this data.<\/p>\n<\/div>\n<h1>Why Deposit and Share Your Data?<\/h1>\n<ul>\n<li>Preparing your data for deposit through good documentation practices and sharing it in a repository makes it more findable.<\/li>\n<li>Putting your data in a repository helps ensure it is preserved and remains appropriately accessible.<\/li>\n<li>Data sharing promotes transparency and replicability of research and validation of research results.<\/li>\n<li>When others can use your data and cite it, it increases the impact of your research.<\/li>\n<li>It can reduce duplication of effort when data is made available for secondary use.\n<ul>\n<li>Using data that was collected by someone else or for purposes other than for your current study is called <span style=\"color: #00ccff\"><strong>secondary data use<\/strong><\/span>.<\/li>\n<\/ul>\n<\/li>\n<li>Depositing your data helps you to comply with data deposit or data sharing policies that affect you and your research (i.e., If your research is funded by an entity with a deposit requirement, or if you publish in a journal with a data sharing policy).<\/li>\n<\/ul>\n<h1>Data Access Statements<\/h1>\n<p>Increasingly, publishers are requiring data that supports a publication\u2019s conclusions be made available in a repository so it can be linked to the article. Data access statements, also called data availability statements, are another aspect of this trend where a journal may require that you include a statement of where data associated with the paper is available, including links to it or a persistent identifier (i.e., a DOI), and its access requirements. If data cannot be made openly available, the statement should outline the reasons for this.<\/p>\n<h4><a href=\"https:\/\/pressbooks.bccampus.ca\/rdmoer\/chapter\/what-is-data-licensing\/\">Next Lesson<\/a><\/h4>\n","protected":false},"author":2543,"menu_order":1,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-312","chapter","type-chapter","status-publish","hentry"],"part":307,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapters\/312","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/wp\/v2\/users\/2543"}],"version-history":[{"count":5,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapters\/312\/revisions"}],"predecessor-version":[{"id":799,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapters\/312\/revisions\/799"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/parts\/307"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapters\/312\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/wp\/v2\/media?parent=312"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/pressbooks\/v2\/chapter-type?post=312"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/wp\/v2\/contributor?post=312"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/rdmoer\/wp-json\/wp\/v2\/license?post=312"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}