{"id":1603,"date":"2025-10-31T13:22:49","date_gmt":"2025-10-31T17:22:49","guid":{"rendered":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/?post_type=chapter&#038;p=1603"},"modified":"2025-10-31T13:43:00","modified_gmt":"2025-10-31T17:43:00","slug":"share-a-file-from-microsoft-365-onedrive","status":"publish","type":"chapter","link":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/chapter\/share-a-file-from-microsoft-365-onedrive\/","title":{"raw":"Share a file from Microsoft 365 Onedrive","rendered":"Share a file from Microsoft 365 Onedrive"},"content":{"raw":"With your UNBC Microsoft 365 account, you and your classmates can\u00a0<strong>work together in real time<\/strong>\u00a0on shared documents using\u00a0<a href=\"https:\/\/m365.cloud.microsoft\/onedrive\/\"><strong>OneDrive<\/strong>\u00a0<\/a>and online versions of\u00a0<strong><a href=\"https:\/\/word.cloud.microsoft\/\">Word<\/a>,\u00a0<a href=\"https:\/\/excel.cloud.microsoft\/\">Excel<\/a>, and\u00a0<a href=\"https:\/\/powerpoint.cloud.microsoft\/\">PowerPoint<\/a><\/strong>. No need to email files back and forth! You can also share a file in a Discussion Forum for your classmates to view.\r\n\r\nHere\u2019s how to create, share, and collaborate in real-time:\r\n\r\n<hr \/>\r\n\r\n<h3><img class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f517.svg\" alt=\"\ud83d\udd17\" \/>\u00a0Step 1: Open Microsoft 365<\/h3>\r\nGo to\u00a0<a href=\"https:\/\/www.office.com\/\">https:\/\/www.office.com<\/a>\u00a0and sign in with your\u00a0<strong>UNBC email and password<\/strong>.\r\n\r\nClick on the\u00a0<strong>Apps button\u00a0<\/strong>(left hand side menu)\r\n\r\n<img class=\"alignnone wp-image-1546\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button.png\" alt=\"apps button\" width=\"309\" height=\"554\" \/>\r\n\r\nFrom the homepage, you can:\r\n<ul>\r\n \t<li>Create a new document using\u00a0<strong>Word<\/strong>,\u00a0<strong>Excel<\/strong>, or\u00a0<strong>PowerPoint<\/strong><\/li>\r\n \t<li>Or open your\u00a0<strong>OneDrive<\/strong> to Upload existing files from your computer to your OneDrive folders<\/li>\r\n<\/ul>\r\n<img class=\"alignnone wp-image-1547 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices.png\" alt=\"microsoft 365 apps\" width=\"1744\" height=\"734\" \/>\r\n\r\n<hr \/>\r\n\r\n<h3><img class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f4c4.svg\" alt=\"\ud83d\udcc4\" \/>\u00a0Step 2: Create or Upload a File<\/h3>\r\n<ul>\r\n \t<li>To <strong>Create a new file<\/strong>, click on the app you want (e.g., Word) and choose <strong>New &gt; blank document<\/strong>.<\/li>\r\n \t<li>OR<\/li>\r\n \t<li>To <strong>Upload a file<\/strong> you already started, go to <a href=\"https:\/\/m365.cloud.microsoft\/onedrive\/\"><strong>OneDrive<\/strong>\u00a0<\/a>\u00a0then click\u00a0<strong>Upload &gt; Files<\/strong>, and select your file &amp; click Upload.<\/li>\r\n<\/ul>\r\n&nbsp;\r\n\r\n<hr \/>\r\n\r\n<h3><img class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f465.svg\" alt=\"\ud83d\udc65\" \/> Step 3: Share the File with someone using a Share link<\/h3>\r\n<ol>\r\n \t<li>With the file open (in Word, Excel, or PowerPoint online), click the blue \"<strong>Share\"<\/strong> button in the top right hand corner of the window, and select<strong> \"Share\"<\/strong> from the drop-down menu.<\/li>\r\n \t<li>Click on the tiny gear icon to the right of the Copy Link button<\/li>\r\n \t<li><img class=\"alignnone wp-image-1608 \" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box.png\" alt=\"\" width=\"488\" height=\"334\" \/><\/li>\r\n \t<li>Choose\u00a0<strong>\u201cPeople in UNBC\u201d<\/strong> and select the view or edit options you want.<\/li>\r\n \t<li><img class=\"alignnone wp-image-1607 \" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy.png\" alt=\"\" width=\"508\" height=\"622\" \/><\/li>\r\n \t<li>If you choose <strong>\"View Only\",<\/strong> then people can only view the file and not download or edit it. If you choose <strong>\u201cCan Edit\u201d, <\/strong>then they will be able to edit the file.<\/li>\r\n \t<li>Click on <strong>\"Apply\"<\/strong> to save your settinsg changes.<\/li>\r\n \t<li>Click on <strong>\"Copy Link\"<\/strong> button to copy the share link and paste it in an e-mail, word document or Moodle Discussion Forum post to share. To paste the link, press <strong>Control+V<\/strong> (on a Windows computer) or <strong>Command+V<\/strong> (on a Mac).<\/li>\r\n \t<li><img class=\"alignnone wp-image-1606 \" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share.png\" alt=\"\" width=\"468\" height=\"310\" \/><\/li>\r\n \t<li>Alternately, you can enter people's <strong>UNBC email addresses <\/strong>in the box and hit<strong> \"Send\" <\/strong>to send them the link<strong>.<\/strong><\/li>\r\n<\/ol>","rendered":"<p>With your UNBC Microsoft 365 account, you and your classmates can\u00a0<strong>work together in real time<\/strong>\u00a0on shared documents using\u00a0<a href=\"https:\/\/m365.cloud.microsoft\/onedrive\/\"><strong>OneDrive<\/strong>\u00a0<\/a>and online versions of\u00a0<strong><a href=\"https:\/\/word.cloud.microsoft\/\">Word<\/a>,\u00a0<a href=\"https:\/\/excel.cloud.microsoft\/\">Excel<\/a>, and\u00a0<a href=\"https:\/\/powerpoint.cloud.microsoft\/\">PowerPoint<\/a><\/strong>. No need to email files back and forth! You can also share a file in a Discussion Forum for your classmates to view.<\/p>\n<p>Here\u2019s how to create, share, and collaborate in real-time:<\/p>\n<hr \/>\n<h3><img decoding=\"async\" class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f517.svg\" alt=\"\ud83d\udd17\" \/>\u00a0Step 1: Open Microsoft 365<\/h3>\n<p>Go to\u00a0<a href=\"https:\/\/www.office.com\/\">https:\/\/www.office.com<\/a>\u00a0and sign in with your\u00a0<strong>UNBC email and password<\/strong>.<\/p>\n<p>Click on the\u00a0<strong>Apps button\u00a0<\/strong>(left hand side menu)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1546\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button.png\" alt=\"apps button\" width=\"309\" height=\"554\" srcset=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button.png 578w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button-167x300.png 167w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button-571x1024.png 571w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button-65x117.png 65w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button-225x403.png 225w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-button-350x627.png 350w\" sizes=\"auto, (max-width: 309px) 100vw, 309px\" \/><\/p>\n<p>From the homepage, you can:<\/p>\n<ul>\n<li>Create a new document using\u00a0<strong>Word<\/strong>,\u00a0<strong>Excel<\/strong>, or\u00a0<strong>PowerPoint<\/strong><\/li>\n<li>Or open your\u00a0<strong>OneDrive<\/strong> to Upload existing files from your computer to your OneDrive folders<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1547 size-full\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices.png\" alt=\"microsoft 365 apps\" width=\"1744\" height=\"734\" srcset=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices.png 1744w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-300x126.png 300w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-1024x431.png 1024w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-768x323.png 768w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-1536x646.png 1536w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-65x27.png 65w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-225x95.png 225w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/07\/apps-choices-350x147.png 350w\" sizes=\"auto, (max-width: 1744px) 100vw, 1744px\" \/><\/p>\n<hr \/>\n<h3><img decoding=\"async\" class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f4c4.svg\" alt=\"\ud83d\udcc4\" \/>\u00a0Step 2: Create or Upload a File<\/h3>\n<ul>\n<li>To <strong>Create a new file<\/strong>, click on the app you want (e.g., Word) and choose <strong>New &gt; blank document<\/strong>.<\/li>\n<li>OR<\/li>\n<li>To <strong>Upload a file<\/strong> you already started, go to <a href=\"https:\/\/m365.cloud.microsoft\/onedrive\/\"><strong>OneDrive<\/strong>\u00a0<\/a>\u00a0then click\u00a0<strong>Upload &gt; Files<\/strong>, and select your file &amp; click Upload.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<hr \/>\n<h3><img decoding=\"async\" class=\"emoji\" role=\"img\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/16.0.1\/svg\/1f465.svg\" alt=\"\ud83d\udc65\" \/> Step 3: Share the File with someone using a Share link<\/h3>\n<ol>\n<li>With the file open (in Word, Excel, or PowerPoint online), click the blue &#8220;<strong>Share&#8221;<\/strong> button in the top right hand corner of the window, and select<strong> &#8220;Share&#8221;<\/strong> from the drop-down menu.<\/li>\n<li>Click on the tiny gear icon to the right of the Copy Link button<\/li>\n<li><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1608\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box.png\" alt=\"\" width=\"488\" height=\"334\" srcset=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box.png 966w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box-300x205.png 300w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box-768x525.png 768w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box-65x44.png 65w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box-225x154.png 225w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/link-settings-box-350x239.png 350w\" sizes=\"auto, (max-width: 488px) 100vw, 488px\" \/><\/li>\n<li>Choose\u00a0<strong>\u201cPeople in UNBC\u201d<\/strong> and select the view or edit options you want.<\/li>\n<li><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1607\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy.png\" alt=\"\" width=\"508\" height=\"622\" srcset=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy.png 966w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-245x300.png 245w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-837x1024.png 837w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-768x940.png 768w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-65x80.png 65w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-225x275.png 225w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/share-link-unbc-copy-350x428.png 350w\" sizes=\"auto, (max-width: 508px) 100vw, 508px\" \/><\/li>\n<li>If you choose <strong>&#8220;View Only&#8221;,<\/strong> then people can only view the file and not download or edit it. If you choose <strong>\u201cCan Edit\u201d, <\/strong>then they will be able to edit the file.<\/li>\n<li>Click on <strong>&#8220;Apply&#8221;<\/strong> to save your settinsg changes.<\/li>\n<li>Click on <strong>&#8220;Copy Link&#8221;<\/strong> button to copy the share link and paste it in an e-mail, word document or Moodle Discussion Forum post to share. To paste the link, press <strong>Control+V<\/strong> (on a Windows computer) or <strong>Command+V<\/strong> (on a Mac).<\/li>\n<li><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1606\" src=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share.png\" alt=\"\" width=\"468\" height=\"310\" srcset=\"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share.png 960w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share-300x199.png 300w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share-768x509.png 768w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share-65x43.png 65w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share-225x149.png 225w, https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-content\/uploads\/sites\/984\/2025\/10\/copy-link-to-share-350x232.png 350w\" sizes=\"auto, (max-width: 468px) 100vw, 468px\" \/><\/li>\n<li>Alternately, you can enter people&#8217;s <strong>UNBC email addresses <\/strong>in the box and hit<strong> &#8220;Send&#8221; <\/strong>to send them the link<strong>.<\/strong><\/li>\n<\/ol>\n","protected":false},"author":1036,"menu_order":11,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[48],"contributor":[],"license":[],"class_list":["post-1603","chapter","type-chapter","status-publish","hentry","chapter-type-numberless"],"part":1500,"_links":{"self":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapters\/1603","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/wp\/v2\/users\/1036"}],"version-history":[{"count":6,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapters\/1603\/revisions"}],"predecessor-version":[{"id":1612,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapters\/1603\/revisions\/1612"}],"part":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/parts\/1500"}],"metadata":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapters\/1603\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/wp\/v2\/media?parent=1603"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/pressbooks\/v2\/chapter-type?post=1603"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/wp\/v2\/contributor?post=1603"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.bccampus.ca\/unbcstudents\/wp-json\/wp\/v2\/license?post=1603"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}