Moodle

Participants

The Participants area of your course lists students who have enrolled in your course.

Courses in https://moodle.unbc.ca are automatically updated daily according to official class lists from the UNBC Office of the Registrar, but if you are wondering why there are no participants listed in your class it could be 1 of 2 things!

  1. Your student(s) are not yet on the official class list.
  2. Your student(s) have a hold on their UNBC account preventing them from accessing https://moodle.unbc.ca.  Holds are sometimes placed on student accounts if fees, tuition, etc are unpaid.

Locating the Participant List

You can find your Participants list in the top menu of your course.  The screenshot below illustrates the location.

Teaching Assistants

UNBC Teaching Assistants are required to use their UNBC employee userids for teaching assistant related work within UNBC platforms.  A teaching assistant with a finalized contract will have a UNBC employee userid.  To ensure this requirement, the CTLT oversees the addition of teaching assistants to courses in https://moodle.unbc.ca and will ensure they have access to the appropriate course(s).  If there are late additions or urgent access adjustments required please contact ctlt@unbc.ca

Extending guest access to students on a waitlist or students waiting for registration to finalize

If you have students on a course waitlist or students waiting for their enrolment to finalize you can extend guest access to your course.

The guest access will students to access your course readings, syllabus, and course announcements.  Guest access does not allow students to complete online tests/quizzes or submit assignments online.

To enable guest access:

  1. Navigate to your Participants area
  2. Select Enrolment methods from the dropdown menu

3. Ensure the icon of the eye does not have a line through it – an open eye means the guest access is enabled.

4. Copy the link to your Course and share that link with any student you wish to extend guest access to.

 

Frequently Asked Questions


Can I remove participants from my course?

Access to your course in https://moodle.unbc.ca is managed by integration between the Office of the Registrar and https://moodle.unbc.ca

The CTLT strongly advises instructors to leave adding/dropping students in your course to the automated processes.

In the case where sections in https://moodle.unbc.ca are not connected to Office of Registrar records (sections without a CRN, orientation sections, special cases, etc) you can follow the steps below to remove a students from the Participants list:

1. Navigate to your Participants area of your course

2. Find the participant you want to remove and click the small trashcan icon beside their name.

3. You will be asked to confirm you wish to remove that participant.  Select [Unenrol] to complete the removal.

 


Can I add participants to my course?

Access to your course in moodle.unbc.ca is managed by automations between the Office of the Registrar and https://moodle.unbc.ca.

While it is possible to add any student manually, the CTLT highly recommends you do not do this.  Attempting to override the automated enrolment process can create problems with student course add/drop activity in your course.  If a student encounters delays accessing your course in moodle.unbc.ca they are very likely not on the official class list or there are other factors impacting their access (waiting lists, unpaid fees, etc).

Instructors have the ability to add course Participants in the following roles:

  • Librarian (same level of access as an Instructor, but appears to all students in the class as a Librarian rather than the course Instructor)
  • Grader (can grade assignments and quizzes, but can not modify course content)
  • Student (student-level access only)

Teaching Assistants

UNBC Teaching Assistants are required to use their UNBC employee userids for teaching assistant related work within UNBC platforms.  A teaching assistant with a finalized contract will have a UNBC employee userid.  To ensure this requirement, the CTLT oversees the addition of teaching assistants to courses in https://moodle.unbc.ca and will ensure they have access to the appropriate course(s).  If there are late additions or urgent access adjustments required please contact ctlt@unbc.ca

 

Can I merge courses so I only have one to manage?

Yes, if you are teaching multiple sections of the same course you can have them combined/merged.  Please contact ctlt@unbc.ca for assistance with this

License

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This work (An Instructor's Guide to Teaching & Learning With Technology @UNBC by UNBC CTLT) is free of known copyright restrictions.

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