Text Equivalents and External Content

On this page:

• Alternative Text
• Captions
• Hyperlinks
• Uploaded Content

Alternative Text

Screen reader software can read descriptions of images to users. The alt text should convey the information and context of the image in a concise way.

When adding an image, you will be prompted to add alternative text:

Enter the image description in the “Alternative Text:” box. Images that do not convey information may be marked (“This image is decorative”) as decorative and screen reader software will ignore the image. This method limits alt text to 200 characters.

If you have an existing image without alt text, right-click on the image and select Image:

Enter alt text in Alternative description field and click Save:

Adding alt text using this method does not impose a character limit.

The Accessibility Checker will display “Images must have alternative text” if alt text is not added. Alt text can also be added from inside the accessibility report panel.

Consider why each image has been included. Some images may be a useful way to break up blocks of text and reinforce information. However, avoid adding numerous decorative images as this will unnecessarily clutter the content pages.

Read more about alternative text.

Captions

Embedded or linked videos should be captioned. Audio recordings should have a transcript attached. Ensure media does not automatically play. Use an external video player such as Microsoft Stream or Kaltura instead of Brightspace’s built-in video player.

Descriptive Hyperlinks

When linking to a website, use meaningful hyperlink text. Linked text should be descriptive, concise, unique and visually distinct. Do not use bare URLs. To learn more about writing link text, consult the accessible links chapter of this guide.

Use default styling (blue, underlined text in Brightspace) for links including a contrasting colour and underlined text.

Consider the accessibility of the resource you are linking to. Also, indicate that you are linking to a video, file, or interactive element.

Adding Hyperlinks in Brightspace

1. Highlight your descriptive text.
2. Select the link icon (looks like a small chain).
3. Or, press Control (Command on macOS) and K.
4. Paste the URL in the dialog that appears.

Additionally, you can insert a link via the format toolbar:

1. Choose the Insert Quicklink button and select URL.
2. Paste the URL in the appropriate field and add your descriptive text in the Title field.
3. Select Insert.

Before linking to external content, consider the accessibility of the resource. Try to choose the most accessible resource available. The University of Washington Disabilities, Opportunities, Internetworking, and Technology center suggests avoiding PDFs. They suggest providing PDFs only as a secondary, alternate source of the information presented in HTML.

Uploaded Content

Uploaded documents (Word, PDF, etc.) must be checked for accessibility.