Math Accessibility

# Microsoft Office Math

Microsoft Word, PowerPoint, and OneNote include tools to input or paste math.

**On this page:**

## Office Equation Editor

- Navigate to
**Insert**>**Equation**- You can also press
**Alt**+**=**(**CTRL**+**=**on macOS)

- You can also press
- An equation placeholder appears in the document
- The
**Equation**tab will appear with additional options such as switching between formats like LaTeX and plain text as well as common equations and symbols.

- The
- Type equation in LaTeX or use Word Equation Editor toolbar to build math.
- Press
**Enter.**

## General Tips

Use **Professional **style.

To center equations, use the alignment tools on **Home > Paragraph group**.

Users can save frequently used equations.

- Open the
**Equation Options**menu and select**Save as New Equation…**

- Provide a name and other information and click
**Ok**. - Word will save this equation for quick access via
**Insert > Equation.**

## Exporting to PDF

While Word is a preferable format, math content may need to be exported to PDF. In that instance, use **File** > **Export** > **Create Adobe PDF**. Never use **Print** > **Print to PDF** or **Save to PDF. **Such PDFs will be completely inaccessible.

For further information, consider Microsoft’s guide to writing equations and formulas and formatting equations in LaTex and Unicode.

## Ink to Math

- Navigate to
**Draw**tab. - Select
**Ink to Math.** - Draw math in box, verify in preview pane.
- Select
**Insert.**

## MathML (**Word only**)

- Copy MathML from web or EquatIO.
- Paste in Word.
- Word will automatically render the math in your document.

Additionally, you can use **EquatIO’s** desktop version to insert math into a Word or PowerPoint document.

**Export to PDF**

If you intend to distribute material in PDF format, ensure the PDF is verified for accessibility. However, passing automated accessibility checks rarely ensures complete accessibility of PDFs, especially a document containing math. Best practice would be to create a Word document and export it to PDF, retaining the Word document as a template for future changes and exports. You could also distribute the Word document to those who need it, or best practice would be to distribute both formats to students, allowing them the choice based on preference or need.

## OneNote Math Tools

Microsoft OneNote can also create and read math content.

To create math in OneNote:

- Open a new notebook.
- Navigate to
**Draw** - Use the
**Pen**tool to write math. - Use
**Lasso Select**to drag around your math. - Select
**Math Assistant.** - In the sidebar, choose
**Fix it**to amend any mistakes and then select**Ink to Math.** - Your math will be pasted as text in your notebook.
- Select
**View > Immersive Reader**to hear your math read aloud.

Math generated in OneNote can be copied as MathML for use on webpages or in Word documents.