Captioning and Transcription Tools

1. Open a video file in OneDrive/SharePoint
2. Select Video settings in right hand toolbar
3. Select Transcript and captions
4. Click Generate
5. Select Spoken language
6. Click Generate
7. Once captions have been generated, select Transcript in right hand toolbar
8. Click Edit beside any caption that requires changes

To download subtitles:

1. Click Download in the Transcript panel
2. Select Download as .VTT

Zoom supports live captioning and automatic transcription.

Transcription can be provided by a live transcriber in the meeting, a third-party service, or Zoom’s automatic live transcription. If your Zoom meeting is recorded, you can upload the video file and add captioning just like you would to any other video.

Microsoft Teams meetings support automatic transcription with speaker attribution.

1. Select the … More actions button
2. Choose Start Transcription

Consider this guide for information on live transcription in Teams.

YouTube supports manual captioning, automatic captioning, and uploading a transcript or caption file.

Add subtitles and captions to YouTube content.

Manually add captions to YouTube content.

Edit or remove captions from YouTube content.

YouTube guide to automatic captioning. Note: YouTube auto captions are particularly inaccurate.

Deluxe/Premier accounts can automatically generate captions and all accounts can manually add captions. Read Screencast-o-matic’s guide to accessible video.

Camtasia offers automatic captioning. Read this guide from Camtasia on the available captioning methods.

Vimeo has support for uploading caption and subtitle files. Enterprise members have access to automatic captioning.

Vimeo captions and subtitles overview

Dailymotion offers support for adding .SRT subtitle files to videos.

To add closed captioning to an HTML5 video player <video>:

1. Acquire or make a WebVTT caption file (.VTT).
   1. Use the auto captioning services available and edit to approach 99% accuracy.
   2. You can often download .VTT files from some media hosts.
   3. If not, use 3playmedia or happyscribe to convert the more common .SRT caption type to .VTT file.
2. Upload .VTT file to same folder as video.
3. Add a <track> element within your <video> tag.
   1. src – URL location of the .VTT file on server.
   2. label – title of the track as it displays in player (i.e. English).
   3. kind – captions, subtitles, descriptions are possible options.
   4. srclang – language of file.
   5. default – indicates which file is to be the default.

Mozilla’s in-depth article on WebVTT is an excellent resource.

3playmedia code examples on HTML5 video captions is a good starting point.

1. Open Notepad or TextEdit (macOS)
2. Type “1”
3. Press Enter to a new line
4. Enter beginning and end timecode, using this format
   1. hours:minutes:second,milliseconds –> hours:minutes:second,milliseconds
   2. Example: 00:00:00,00 –> 00:00:05,443
5. Press Enter
6. Type your captions
   1. Limit to 2 lines of text per caption sequence
7. Press Enter twice to leave a blank line, indicating a new caption sequence
8. Type “2”
9. Press Enter
10. Entering beginning and end timecode
11. Press Enter
12. Type captions
13. Repeat
14. When complete, save your file using .SRT as the file extension.

1. Open Notepad or TextEdit (macOS)
2. Type “WEBVTT”
3. Press Enter twice
4. Enter beginning and end timecode, using this format
   1. hours:minutes:second.milliseconds –> hours:minutes:second.milliseconds
   2. Example: 00:00:00.000 –> 00:00:05.443
5. Press Enter
6. Type captions
   1. Limit to 2 lines of text per caption sequence
7. Press Enter twice to leave a blank line, indicating a new caption sequence
8. Repeat above
   1. You can number your caption sequences (by adding a number on the line above the timecode), but it is not required.
9. When complete, save file with .VTT file extension