Media, webconferencing, and lecture recording

Kaltura Meetings: Meetings Tools

Draw On Your Kaltura Digital Whiteboard

This article describes how to collaborate with your participants in real time on the Kaltura Live Room Digital Whiteboard.

The Kaltura Live Room Digital Whiteboard is a perfect tool for collaboration, brainstorming, and language learning.

 

 

Display Your Digital Whiteboard

  1. Click Tools.
  2. Select Whiteboard.

💡Instructors/Moderators can add additional boards as needed by simply clicking +Add Board in the thumbnail tray to add a new board to the whiteboard.

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Create Additional Whiteboard Pages
  • Your whiteboard drawings are automatically saved and remain from session to session – unless you delete them.
  • Each whiteboard can support up to 50 pages.
  • Use the right and left arrow keys to navigate to next or previous boards (available to Instructors/moderators only).
Whiteboard Tools
Use Cursor
Use the cursor tool to select drawn objects then move them, resize them, or edit them.

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Use Laser Arrow
Use the laser arrow to enable your participants to track your cursor as it moves along the whiteboard. Each participant has their own laser pointer identified by their first name to help you identify who is using the laser pointer.

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To Free Draw/Use Pencil
  1. Select the Pencil icon.
  2. Click & drag your cursor to draw.

💡Use a touch screen device or USB trackpad to more accurately write equations, music, and more.

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To Highlight
  1. Click the Pencil icon to reveal a drop down.
  2. Select the Highlighter icon.
  3. Click & drag your cursor to highlight text on the whiteboard or slide.

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To Type
  1. Select the Text icon.
  2. Click the whiteboard where you want your text box to be.
  3. Enter in your text.
  4. Click outside of the text box to post it.

💡Edit text by double clicking text you posted on the whiteboard.

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To Draw Shapes
  1. Select the Square icon.
  2. Click the selected Square icon to display a menu of shapes: Circle, Right Triangle, Equilateral Triangle, Square, Pentagon, Hexagon, Heptagon, Octagon, Polygon, Line, Single Headed Arrow, Double Headed Arrow.
  3. Click and drag your cursor to draw the shape.

💡To fill in a shape, click the Fill box before selecting the shape and the shape will be filled with color.

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Undo or Redo
  • Click the Undo or Redo arrows to undo or redo previous marks.
  • Undo and Redo applies to up to the last 10 edits committed by you – not by others. Meaning, you cannot undo edits or actions by other participants.
  • Undo and Redo apply to the current session only. You cannot undo or redo marks from previous sessions.
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Set Backgrounds
Each board can have backgrounds applied to the whiteboard: two types of Graph Paper, Dot Grid Paper, Vector.

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Formatting Tools
Adjust line thickness or color of your marks by simply clicking the thickness or color you prefer.
To Change Color

You can select a color and apply it to the marks you draw. You can also change the color of marks you already drew.

  1. Select the Cursor tool Or select the mark you want to change the color of.
  2. Click the color you want to apply.

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To Adjust Line Thickness

Adjust the thickness of Free Draw, Eraser, Highlighter, Shapes by simply selecting the thickness to apply the thicker or thinner line.

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You will now be able to type in a weblink and allow participants to click on it.

  1. Select the Text tool
  2. Type in a web address OR Copy/paste a link

💡Participants will be able to click on the link and be brought to that page.

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Add Images

Instructors/Moderators can upload images to their whiteboard.

  1. Click the Pencil Icon to reveal the drop down bar.
  2. Select the Image icon.
  3. Click an image or document previously loaded from your content management system or Click +Add Icon to search your desktop for a new image.
  4. Click Add.

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Take a Snapshot
Instructors/Moderators can take snapshots and have them appear on the whiteboard.
  1. Click the camera icon
  2. Frame yourself and click the camera button below to take the picture.

💡The picture is automatically placed on the whiteboard.

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Delete or Erase Drawn Objects
Instructors/Moderators can delete any marks drawn on the whiteboard. Participants with Draw on whiteboard permissions are only able to delete objects they drew.
To Delete Specific Marks

Participants can only delete marks they draw.

  1. Select the Cursor tool.
  2. Select the object you want to delete.
  3. Hit the Delete key on your keyboard.
To Erase Drawn Objects
  1. Select the Eraser icon,
  2. Click & drag the eraser over whiteboard marks you want to erase.

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Exporting/Saving Whiteboards

You can save individual whiteboards to your desktop.

1. Click the 3 dot dropdown in the top right corner of the whiteboard.
2. Click Export Whiteboard.

💡You can then upload the file to your File Management System from your desktop.

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Importing/Uploading Whiteboards

You can import previously exported whiteboards

  1. Click the 3 dot drop down menu in the top right.
  2. Click Import Whiteboard.
  3. Search your desktop for a previously saved Kaltura formatted whiteboard.
  4. Click Ok.

💡Instructors will be able to upload a Kaltura formatted whiteboard to another room, and have access to work on that whiteboard in the new room.
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To Clear Page

Clearing the whiteboard is only an option for Instructor/moderators.

  1. Click the 3 dot menu in the top right of the whiteboard.
  2. Select Clear Page.
  3. Click Ok to in the Confirm Delete pop-up.

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To Clear All Pages

Resetting the whiteboard deletes all boards in the whiteboard and all marks on them. The process cannot be undone!.

  1. Click the 3 dot menu in the top right of the whiteboard.
  2. Select Clear All Pages.
  3. Click Ok to in the Confirm Delete pop-up.

Allow Participants to Move Moderator Objects

Check to allow guests to move objects that the moderator draws on the whiteboard.


Dismiss/Close Whiteboard

To dismiss the whiteboard, click the x in the top right of the stage or select another app/file to display. Dismissing the whiteboard does not clear it. The whiteboard marks are saved in the room until erased.

Annotate Your Shared Files As You Discuss ThemThis article describes how to collaboratively annotate your shared files with other moderators during your live session.

Annotations are persistent from session to session. Your marks are automatically saved as long as you do not delete them. All non-video and audio files can be annotated when shared in the room: presentations, PDFs, images, documents and spreadsheets.


Turn on/off Annotations

By default, annotations are hidden when displaying a file.

  1. Play a file.
  2. Click the pencil icon in the bottom right of the content to enable annotations.image

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Cursor

Use the cursor tool to select drawn objects, then move them, resize them, or edit them.

Laser Arrow

Use the laser arrow to enable your participants to track your cursor as it moves along the whiteboard.

Each participant has their own laser pointer identified by their first name to help you identify who is using the laser pointer.

Free Draw

  1. Select the Pencil icon.
  2. Click & drag your cursor to draw.

Use a touch screen device or USB trackpad to more accurately write equations, music, and more.

Highlight

  1. Select the Highlighter icon.
  2. Click & drag your cursor to highlight text on the whiteboard or slide.

Type

  1. Select the Text icon.
  2. Click the whiteboard where you want your text box to be.
  3. Enter in your text.
  4. Click outside of the text box to post it.

Edit entered text by double clicking text you posted on the whiteboard.

To Draw Shapes

  1. Select the Square icon.
  2. Click the selected Square icon to display a menu of shapes: Circle, Right Triangle, Equilateral Triangle, Square, Pentagon, Hexagon, Heptagon, Octagon, Polygon, Line, Single Headed Arrow, Double Headed Arrow.
  3. Click and drag your cursor to draw the shape

Polygon

The idea is to draw a full shape. After selecting the tool you can click on the whiteboard to set endpoints of the line you are drawing. The last point should be the same as the first point to complete the shape.

Undo or Redo

  • Click the Undo or Redo arrows to undo or redo previous marks.
  • Undo and Redo applies to up to the last 10 edits committed by you – not by others. Meaning, you cannot undo edits or actions by other participants.
  • Undo and Redo apply to the current session only. You cannot undo or redo marks from previous sessions.

Supported Files

All non-video and audio files can be annotated when shared in the room: presentations, PDF’s, images, documents and spreadsheets.

Delete or Erase Drawn Objects

Moderators can delete any marks drawn on the whiteboard. Participants with Draw on whiteboard permissions are only able to delete objects they drew.

To Delete Specific Marks

Participants can only delete marks they draw.

  1. Select the Cursor tool.
  2. Select the object you want to delete.
  3. Hit the Delete key on your keyboard.

To Erase Drawn Objects

  1. Select the Eraser icon.
  2. Click & drag the eraser over whiteboard marks you want to erase.

To Clear The Board

Clearing the whiteboard is only an option for moderators.

  1. Click the 3 dot menu in the top right of the whiteboard.
  2. Select Clear This Board.
  3. Click Ok to in the Confirm Delete pop-up.

To Reset The Entire Whiteboard

Resetting the whiteboard deletes all boards in the whiteboard and all marks on them. The process cannot be undone!

  1. Click the 3 dot menu in the top right of the whiteboard.
  2. Select Clear All Boards.
  3. Click OK to in the Confirm Delete pop-up.

Share Your Screen

Share Your Screen Via Firefox

  1. Click Tools.
  2. Select the Desktop Share option.
  3. Choose what you would like to share:
    1. Your Entire Screen – Default option. If you have multiple screens, then you can choose which screen you want to share. This option offers the greatest flexibility in that you can move around different applications and windows and your participants will see everything. Because of that, it does offer the least control on what you are sharing at a given moment.
    2. Application Window– See a list of applications currently running on your computer. Select the Application you want to share to share only a view of that application. The application cannot be hidden or minimized to share it.
    3. Firefox Tab– Choose a specific browser tab you want to share.
  4. Click Allow.
Share Your Screen Via Chrome

  1. Click Tools.
  2. Select the Desktop Share option.
  3. Choose what you would like to share:
    1. Your Entire Screen – Default option. If you have multiple screens, then you can choose which screen you want to share. This option offers the greatest flexibility in that you can move around different applications and windows and your participants will see everything. Because of that, it does offer the least control on what you are sharing at a given moment.
    2. Application Window– See a list of applications currently running on your computer. Select the Application you want to share to share only a view of that application. The application cannot be hidden or minimized to share it.
    3. Chrome Tab– Choose a specific browser tab you want to share.
  4. Click the Share button.
  5. It is now possible to share audio while sharing screen via chromium based browsers (Google chrome and MS edge). To share your audio simply check the “Share audio” check box at the bottom left corner of the screen sharing source menu. Windows supports audio sharing for all screen share options mentioned above, while mac supports it only when sharing browser tabs.

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    Stop Sharing Your Screen

    There are a few ways to stop sharing your screen.

    • Click Stop Sharing in the extension footer bar.
      -or-
    • Click the Stop Sharing button in the top left of the stage.
      -or-
    • Click x in the top right of the stage.

    Record Your Live Session

    Start Recording

    The recording option can be accessed by instructors or moderators.

    1. Click Tools.
    2. Select the Recording option.image
    3. Choose your preferred recording duration.
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    4. Click Start.

    A recording may take up to 1 minute to initialize. You will see an indication that recording is initializing and all participants are notified when the recording starts.

    💡Recording automatically stops when the set duration expires, or, when the session ends. However, 2 minutes before your recording expires you will be prompted to see if you want to extend your recording time by 30 minutes.

    When you select the “unlimited” recording option the recording will stop if :

    • a moderator stops it from within the room.
    • the session ends.
    • the maximum recording length of 5 hours has been reached.

    If needed, you can start a new recording immediately after stopping the previous one.

    Stop Recording

    Recording automatically stops when the set duration expires. You can choose to stop recording before the set duration expires.

    1. Click the recording indication in the upper bar or click Recording in Tools.
    2. From the confirmation pop-up, click the Stop Recording button. The recording is stopped and you will be notified when your completed recording file is available for viewing.
    Delete Recording
    1. Click Files.
    2. Click the Recordings folder.
    3. Select the recorded file you want to delete.
    4. Click the Trash icon.
    5. Click Delete to confirm the deletion action.

    Deleting a file cannot be undone.

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    Download Your Recording

    When recording stops, your recorded file is processed and automatically added to Files in a folder called Recordings. Each recording file is named by default with the following convention: Rec – DATE & TIMESTAMP – NAME OF COURSE.  You are now ready to download your recording.

    1. Click Files.
    2. Click the Recordings folder.
    3. Select the recorded file you want to download.
    4. Click the Download icon that appears next to the search bar.

    💡Recordings are download to an mp4 format.

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License

Icon for the Public Domain license

This work (An Instructor's Guide to Teaching & Learning With Technology @UNBC by UNBC CTLT) is free of known copyright restrictions.

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